Department Assistant

Responsibilities  • Fullfilling job requirements arising from and all kinds of non-routine tasks assigned by manager.  • Organize and schedule meetings and appointments • Maintain contact lists • Produce and distribute correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Book travel arrangements • Submit and reconcile expense reports • Provide general support to visitors • Provide information by answering questions and requests • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies  • Establish and maintain relationship with executive PA’s of customers  • Lead the preparations of special events and executive gatherings with Customer  Requirements • Bachelor’s degree • Excellent verbal, written, and communication skills in English