CEO Assistant

Job Description

1. Handle the whole communications for the CEO
2. Prepare documents including reports, drafts, memos, and emails
3. Manage the CEO’s calendar
4. Schedule and coordinate internal & external meetings and appointments
5. Research and book transportation and accommodation for any necessary travel
6. Coordinate all arrangements for meetings of the top management committees to ensure that they are properly organized and conducted and that minutes are accurately recorded and circulated
7. Circulate decisions of the management and committees to all relevant parties and take any necessary follow-up action to record progress on these
8. Circulate decisions of the management and committees to all relevant parties and take any necessary follow-up action to record progress on these
9. Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution
10. Open, sort, and distribute incoming correspondence
11. File and  archive company documents, records, and reports
12. To perform any other duties as assigned by the direct Manager from time to time

Job Requirements

• Bachelor’s Degree in any discipline
• From 5 to 7 years of experience
• Proven experience as an executive assistant or similar administrative role
• Solid knowledge of principles and practices of basic office management
• Excellent command of Microsoft Office
• Excellent command of English (writing, reading, and speaking)
• Extensive verbal and written communication skills
• Outstanding Presentation Skills
• Outstanding planning, organizational, and time management skills
• Teamwork spirit
• Attention to details
• Confidentiality when handling sensitive information