HR Specialist

Job Description

• Developing and maintain an accurate organization structure for all functions with current status and vacancies and updated on monthly basis in coordination with heads of departments. 
• Conducting face to face interviews for the job analysis and job description for each position and build the job description library for all positions. 
• Responsible for the recruitment process including the posting of advertisement in different channels (LinkedIn, recruitment databases, headhunting, recruitment agencies, employment fairs) and work on bringing the best caliber to the organization. 
• Responsible for the creation of the company web page , LinkedIn page, Facebook page in the name of the company to help finding the suitable candidates to the company.
• Screening CVs according to the given qualifications and job description. Work on providing the best caliber to manager for interviews. 
• Conduct primary interview with staff level to make sure the basis information needed for the position are existing before proceeding with management interviews. 
• Conduct orientation session for newly hired employees including company overview, leave and vacation system, incentive and benefits, performance system and general policies to ensure a smooth on-boarding process to employees. 
• Working with the HR manager to set KPIs for each position. Work on the implementation of the performance management system to all employees and ensure each position has its own objectives and KPI for the year. Follow up on the quarterly review of the performance from the management and give help when needed.  
• Handling the promotion process for employees from the request, approval, announcements and the implementation of any changes to the system with new data. 
• Effectively handle the training needs analysis for employees with the HR manager. Communicate with department head for any training needs for their employees. Coordinate needs and prepare a quarterly schedule for training. Build good relationship with service providers and negotiate the best offers. Build an employee training record database. 
• Implement the approved employee career path in all promotion request and manage the process to be aligned with the agreed policy.
• Responsible for employee on-boarding process and ensuring all employees’ documents are available, working tools are prepared and available in coordination with other department (e.g. lab top, desk, business cards, emails, ect…).  
• Responsible for the employee off-boarding process including exit documents, exit interviews, employee dues in coordination with finance team.   
• Keep track of leave time , such as vacation, personal, and sick leave, for employees and send it to payroll. 

• Monitor attendance  and generate report of attendance on monthly basis and send it to the payroll.  
• Responsible for setting the HRIS system (recruitment, performance cycle, promotion, etc…) with all its details in coordination with IT and keep it running successfully. 
• Maintain a positive employee relations environment and support employees when needed through solving problems. Create a high level of employee engagement to the company, minimize turnover and increase loyalty and satisfaction through reword systems, social employee events and pleasant work atmosphere and hours. 
• Assist the HR manager is developing policies and procedures related to the field of work. 
• Monitor the employee compliance to the company’s values and rules and report non-compliance cases to HR management.  
• Generating monthly reports related to the area of work like recruitment report, exit reports, promotions report, performance management report, training report, , ect……
• Develop the employee booklet for newly hired employees. 
• Perform any other task assigned by the manager. 

Job Requirements

• A university graduate holding a Bch degree preferable in business administration or law.
• HR studies is a must. 
• Experience not less than 1 years in the HR field. 
• Excellent communication skills and able to build good relations. 
• Agile and initiator. 
• Accuracy, analytical and figure oriented person. 
• Very good English language {spoken and written}
• Proficiency in Microsoft office applications and report writing skills.