Finance and Procurement Officer, Ankara

Job Listing Detail Grade: NOA Vacancy no.: ANKARA/DC/NO/2023/09 Publication date: 8 May 2023 Application deadline (midnight local time: 22 May 2023 Job ID: 10622 Department: RO-EUROPE Organization Unit: CO-ANKARA Location: Ankara Contract type: FT Contract duration: 12 months with possible extension In order to support the best informed process in the filling of the above-mentioned vacancy, the ILO invites interested candidates to submit their application online by the above date. The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates* The recruitment process for National Officer positions is subject to specific local recruitment criteria. and Article 4.3 of the ILO Staff Regulations. The ILO may only offer a contract to persons who have a valid residency status and work permit in Turkey. Development cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given at the first step of the grade. Extensions of development cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance. *Conditions of employment for external candidates: • In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination. • Any extension of development cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance. • DC positions might be suspended or cancelled subject to the availbility of funds. To consult the vacancy notices and apply, please see the following links: • Currently serving staff (WLT, FT, ST, SST) should access the ILO Jobs module of ILO People (FAQs) • External candidates (including consultants, interns, daily contacts holders and staff at ITC-ILO in Turin) • The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org

  Introduction

  The position will be funded under the Development Cooperation project “Strengthening Social Partners and Civil Society Capacities on Fundamental Principles and Rights at Work”, The project is funded by the EU and linked to CPO TUR 101 (Outcome 1 -Strong Tripartite Constituents and Influential and Inclusive Social Dialogue). The overall objective of the project is to improve the respect for fundamental labour standards in the changing world of work. For reaching the intended aim, the project proposes a complementary two-pronged approach; i) enhancing the technical and advocacy capacity of social partners (SPs) and civil society organisations CSOs) on fundamental labour rights in the future of work, and ii) enabling social dialogue opportunities and the involvement of social partners and civil society organisations to enhance fundamental labour rights. Social partners (SPs) and civil society organizations (CSOs) in Türkiye are identified as the two target groups of the project. The ILO will be operationally and technically responsible for the referred project which will be implemented and managed by the ILO in close cooperation SPs and civil society organizations (CSOs) in Türkiye. The Finance and Procurement Officer will be the main responsible person for the smooth implementation of the project’s finance and procurement related tasks according to ILO rules, donor requirements and in line with project cycle management principles, and undertake the duties and responsibilities detailed under Section 3. 2. Reporting lines: The Finance and Procurement Officer will report to the Senior Project Coordinator under the overall supervision of the Director of the ILO Office for Türkiye.

  Main duties and responsibilities

  1. Ensure that the project expenditures are realized in accordance with the approved project budget and in compliance with the ILO’s financial rules and regulations. 2. Undertake all financial transactions, monitor expenditures and ensure the execution of all payments which involve interpretation and application of ILO administrative and financial regulations and procedures. 3. Prepare the financial reports of the project and where appropriate consolidate expenditure forecasts based on approved allocations for all sources of funds and propose necessary changes in budget allocations. 4. Maintain financial records of allocations, expenditure control data and reconciliation statements of expenditures. 5. Flag the project management about the project expenditures and commitments if there is any irregularity or necessity for new request of payment from the donor. 6. Prepare or oversee the preparation of standard solicitation documents and procurement requests. Conduct bidding processes ensuring compliance with applicable standards and participate in the analysis and evaluation of received proposals. 7. Prepare for approval purchase orders within delegated authority. Provide guidance to concerned parties on contractual rights and obligations and recommend amendments to and extensions of contracts. 8. Ensure that the procurement and contract management of the project are conducted in compliance with both the project contract and its annexes and the ILO’s relevant rules and regulations. Monitor all contracts administered by the project in accordance with ILO policies, rules, and instructions. 9. Liaise with vendors and relevant departments of stakeholders to ensure that ILO procedures are followed in procurement processes. 10. Maintain regular files and data on the project expenditures and enter/verify data at the ILO’s financial system. 11. Conduct research and analyze data and information on a variety of operational related subjects. Prepare analytical reports to contribute to programme/project monitoring and provide inputs to reports and other communications. 12. Supervise financial and administrative arrangements and procurement for official meetings, conferences, seminars, workshops, training sessions and other activities under the project. 13. Perform necessary tasks under the ILO’s internal integrated resource utilization system and software (IRIS). 14. Undertake missions independently or accompanying others to review financial and administrative matters of project activities. 15. Perform other duties as may be assigned by the Senior Project Coordinator and the Director of ILO Office for Türkiye.

  Required qualifications

  Education

  First level university degree in economics, finance, business administration, public administration, social sciences or related fields.

  Experience

  - Two to three years of professional experience on finance, procurement and administration of donor-funded projects. - Experience in managing finance and procurement of donor-funded projects. - Knowledge and experience in UN and ILO finance and procurement procedures will be an asset.

  Languages

  Excellent command of English and Turkish both oral and written.

  Competencies

  Among nine ILO core competencies, following competencies are particularly important for this position: - Quality Orientation, client orientation, integrity and transparency, orientation to learning and knowledge sharing, takes responsibility for performance. Others: - Good knowledge of financial principles and concepts. - Knowledge of methods and techniques for designing and assessing quality and efficiency of process execution. - Ability to interpret financial information, to identify and analyze problems. - Ability to interpret and work within the applicable financial rules and regulations, policies and procedures. - Ability to draft reports and explain decisions effectively to project management. - Ability to adapt quickly to new software and systems. - Ability to manage competing priorities. - Analytical skills with ability to make sound judgments and decisions on operational issues. - Ability to use office computer applications. - Ability to communicate effectively both orally and in writing. - Effective organizational skills. - Good interpersonal skills. - A high degree of discretion with sense of responsibility in dealing with confidential matters. - Ability to work independently, demonstrating initiative as well as teamwork. - Ability to work in a multicultural environment and gender-sensitive attitude are also required. Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures. Applicants will be contacted directly if selected for a written test and/or an interview. Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video, Zoom, Teams and teleconference, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including interviews. Fraud warning The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.