Project Secretary
at ICRC
in
India
Posted on January 8, 2024
Job details
- Formatting of reports, proposals and general documentation using templates. Accurate presentation and editing of complex documents using knowledge of engineering terms
- Preparation of letters and organistation charts, as required
- Arranging signatures and stamping of documents (both physical, where needed and digital)
- Implement the Report Format process with all Project teams and ensure that the process is accurately followed and work closely with the Project Director/ Manager to meet submission deadlines
- Ensure all documents are prepared to a high standard, working within our WSP brand guidelines and demonstrating artistic qualities
- Manage the onward distribution of incoming documents ensuring WSP Document Control procedures have been followed and urgent matters are brought to the attention of the relevant personnel
- Maintain accurate records of outgoing documents/correspondence using the Project Correspondence Registers
- Maintain accurate records of electronic filing with respect to prospects, ensuring WSP filing and referencing procedures are strictly adhered to so that traceability is maintained
- Work as part of a team to ensure project submission deadlines are met and provide cover during their absence
- Maintain confidentiality at all times and ensure any sensitive issues are dealt with appropriately
- Ensure that Health & Safety is embedded into all work practices in line with company policies
- Provide regular work status updates, including risks or concerns, to line manager
- Set up and maintain distribution email groups for the projects, as required
- Attend and contribute in team and project meetings as required
- Ensure QMS and Project Lifecycle compliance across team and projects
- Complete and assist project members to submit their timesheets during their absence if required. Expertise:
- Degree qualified or equivalent with a minimum of 3 years’ experience in a fast paced engineering or other professional services environment
- Proven ability in proof reading and copy editing
- Experienced user of Microsoft Office – particularly MS Word and Power Point, demonstrating artistic flair
- Ability to work with limited supervision and use initiative
- Proven team player, with a positive attitude
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