Analyst General Services (office & Facilities Administration)

Full time at a Laimoon Verified Company in UAE

Posted on May 5, 2023

Job details

Job Description Job Objective To provide office administration support and quality services to effectively facilitate the business processes as per defined quality standards. Key Accountabilities Policies, Systems, Processes & Procedures Lead the effective implementation of General Services Department policies, procedures and controls covering all areas of assigned department activity so that all relevant procedural/legislative requirements, fulfilled while delivering a quality, cost-effective service. Continuous Improvement Lead the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction. Reporting Ensure that all reports are prepared timely and accurately and meet ADX requirements, policies, and quality standards.Job Specific ResponsibilitiesOffice Management: Maintain the schedules relating to the use of facilities, including client area, board rooms and VIP area, meeting rooms, work cafe, stores, and others to support requests in a timely manner. Provide support for the effective arrangements for housekeeping and catering requirements as per quality standards. Plan and manage the provision of office services and administrative support such as mail service, telephones, office space planning, stationery and, Work Cafe equipment & supplies, printing, and photocopying. Coordinate with the Health, Safety and Environment (HSE) team and premises owner to conduct fire drills and other safety and security initiatives to qualify the offices and comply the policies and standards. Handle the assigned petty cash, keep Logs and records of all invoices, and maintain a proper petty cash scheduling system. Arrange the office supplies and ensure that respective orders to the suppliers are placed in-time to avoid any shortages or disruptions. Administer access for, and supervise, third party vendors, maintenance staff (e.g. pest control, plants maintenance), cleaning staff and the catering company to ensure adherence with service level agreements. Handle event management activities, upon request, such as supporting, setting-up and coordinating events, conferences, and exhibitions. Manage office management activities such as handling all entry and work permit within the offices and the issuance and cancelation of all access card and parking passes.Filing and Documentation: Check completeness and accuracy of all files and applications, liaising with the relevant parties, to ensure that documents received are error free. Develop, establish, and maintain an effective archiving system. Oversee document control activities to manage the safe storage of files and papers. Maintain a systematic filing system of documentations pertaining to the office to facilitate future referencing and ensure easy accessibility for the team.Profile Description Bachelor's degree in Business Administration, Management, or any other related field. 2 years of relevant experience in General Services. IT

Apply safely

To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.

Hiring company

Confidential

Improve your chance to get this job. Do an online course on Finance starting now.

Financial Investigator Course Line

AED 85
~~AED 955~~

Duration: Upto 5 Hours

Enrol
Accounting Level 3 Course Line

AED 85
~~AED 955~~

Duration: Upto 16 Hours

Enrol

See all courses

See All Analyst Jobs

Analyst General Services (office & Facilities Administration)

Job details

Apply safely

Hiring company

Confidential

Hand embroiderer

Analyst, Diversified Family Office, Dubai, UAE

Administrator, Web Development

Analyst, Global Private and Public Markets, Family Office, Abu Dhabi, UAE

ANALYST, CORPORATE PERFORMANCE

Portfolio Management Associates and Analysts (2642) (Base in Beijing)

Counsel / Senior Counsel - Institutional & Administrative (for pooling only) (4101) (Base in Beijing)

Risk Analyst

Senior Analyst, IT Application Support

Investment Analyst

Investment Analyst/Associate, EMEA Private Equity, Investment Firm, Dubai, UAE

Compliance Officer / MLRO

Investment Officer / Senior Officer - Private Equity (for pooling only) (3421) (Base in Beijing)

Finance Officer/Manager - DIFC, Dubai

Investment Risk Officer

IT System Administrator

Real Estate Investment Analyst

Director General, Treasury and Portfolio Management (Based in Shanghai, China)

Head of Credit Analysis - Financial Services

Jobs

Courses

Location

Follow us

Home UAE Analyst General Services (office & Facilities Administration)

Home UAE Analyst General Services (office & Facilities Administration)

Analyst General Services (office & Facilities Administration)

Job details

Apply safely

Hiring company

Confidential

Similiar Jobs that might interest you

Hand embroiderer

Analyst, Diversified Family Office, Dubai, UAE

Administrator, Web Development

Analyst, Global Private and Public Markets, Family Office, Abu Dhabi, UAE

ANALYST, CORPORATE PERFORMANCE

Portfolio Management Associates and Analysts (2642) (Base in Beijing)

Counsel / Senior Counsel - Institutional & Administrative (for pooling only) (4101) (Base in Beijing)

Risk Analyst

Senior Analyst, IT Application Support

Investment Analyst

Investment Analyst/Associate, EMEA Private Equity, Investment Firm, Dubai, UAE

Compliance Officer / MLRO

Investment Officer / Senior Officer - Private Equity (for pooling only) (3421) (Base in Beijing)

Finance Officer/Manager - DIFC, Dubai

Investment Risk Officer

IT System Administrator

Real Estate Investment Analyst

Director General, Treasury and Portfolio Management (Based in Shanghai, China)

Head of Credit Analysis - Financial Services

Why are you reporting this job?

Laimoon Job Alert fresh jobs directly from websites*

Jobs

Courses

Location

Follow us