Programme & Finance Associate with UNODC Office for the GCC Region (OGCCR)
Job details
Many of UNDP's relationships with countries and territories on the ground exceed 60 years. Find details on our successes and ongoing work. Regional PresenceMuch of UNDP's work is administered through 5 regional bureaus.Africa Arab States Asia and the Pacific Europe and the Commonwealth of Independent States Latin America and the Caribbean Programme & Finance Associate with UNODC Office for the GCC Region (OGCCR) UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. BackgroundUnder the guidance and direct supervision of the Programme Management Officer and the overall supervision of the Representative, the Programme & Finance Associate ensures effective delivery of services in the UNODC Office for the GCC Region (OGCCR) to support the implementation of the UNODC's Strategic Partnership with the GCC Countries and related programme framework, under the umbrella project "Establishment of the UNODC Office for the GCC Region" (AREU51). The Programme & Finance Associate promotes a client, quality and results-oriented approach consistent with UNODC rules and regulations.The Programme & Finance Associate works in close collaboration with the Operations, Programme and Projects staff in UNODC OGCCR as well as UNODC HQ and UNDP staff as required for resolving complex finance-related issues and exchange of information.Duties and ResponsibilitiesSummary of Key Functions:Support to formulation of programme strategies and implementation of UNODC's Strategic Partnership with the GCC Countries and related programme portfolioSupport to management of UNODC OGCCRAdministrative and financial support to UNODC OGCCRSupport to resource mobilizationFacilitation of knowledge building and knowledge sharingAny other task assigned by the Supervisor1. Supports formulation of programme strategies and implementation of UNODC's Strategic Partnership with the GCC Countries and related programme portfolio, focusing on achievement of the following results:Collection, analysis and presentation of background information for the preparation of regional and national programmes, draft project documents, work plans, budgets, proposals on implementation arrangements (including in the context of the UN Sustainable Development Cooperation Frameworks developed at country level, if any), as well as for the effective application of RBM tools and the establishment of management targets.Collection of information against M&E indicators; analysis of programme implementation rates, including identification of operational and financial issues and development of solutions; presentation of programme results.Provision of support in the implementation and coordination of programme/project activities and outcomes to ensure timely execution and compliance with project documents.Provision of inputs to the preparation of UNODC OGCCR regular and ad hoc reporting exercises.2. Supports management of the UNODC Office for the GCC Region, focusing on the achievement of the following results:Creation and revision of projects in ProFi and Umoja, including development/review/update of master staffing and budget tables.Determination of grant consumption; preparation and submission of required budget projections, as well as unreleased and released budgets in Umoja; financial close of grants and operational close of projects.Provision of guidance to the executing agencies on routine implementation of projects.Presentation of information for audit of projects; support for the implementation of audit recommendations.Provision and coordination of inputs to the elaboration of internal Standard Operating Procedures (SOPs) for administration and finance.Translation of correspondence and documents, when needed.Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.3. Provides administrative and financial support to the UNODC Office for the GCC Region, focusing on achievement of the following results:Preparation/review of project financial reports. Conduct of budget check for requisitions, POs and vouchers. Performance of a Buyer role in Umoja, creation/revision of POs for goods and services and creation of funds commitments for consultancies, cost recovery and other charges.Submission of payment requests in Umoja upon confirmation that service entry sheets or good receipts are approved; review of inter-office memoranda for payment processes.Performance of a Travel and Shipment Administrator role in Umoja, submission of travel authorizations and expense reports for non-staff and follow up on their approval.Maintenance and regular review of the internal expenditures control system which ensures that UNDP vouchers are verified and matched in the dedicated portal; transactions are correctly recorded and posted in Umoja; travel claims are settled; VAT refund claims of the office are duly processed.Timely corrective actions to resolve/settle/liquidate outstanding commitments; coordination of inputs to accrual exercises. Preparation of budget information for the submission of HRARs and RoAs in ProFi relating to international staff contracts.Provision of inputs to the development of job descriptions for new project staff positions, consultancies and internships. Provision of support in recruitment processes including coordination of vacancy announcements with UNDP, screening of candidates, organization and participation in the interview panels, writing of interview reports, and submission of requests for recruitment to the UNDP office concerned.Preparation and review of correspondence, faxes, memoranda and reports in accordance with UNODC OGCCR's SOPs.Support to the organization of programme activities such as conferences, workshops, seminars, retreats.Maintenance and regular review of the filing systems for administrative and finance records and documents.4. Supports effective resource mobilization, focusing on achievement of the following results:Analysis of information relating to donors; preparation of donors' profile for briefing materials.Tracking of and reporting on mobilized resources. Drafting of partnership and funding agreements in accordance with UNODC templates; coordination of clearance processes with HQ staff.Submission of data in Umoja for approval of new grants.Preparation of tailored materials to support advocacy and communication efforts towards programme stakeholders, partners and donors.5. Facilitates knowledge building and knowledge sharing in the UNODC Office for the GCC Region, focusing on achievement of the following results:Organization of training for the Operations/Projects staff on results-based management of programme and finance.Follow up on mandatory training requirements for the Operations/Projects staff.Synthesis of lessons learnt and best practices in programme and finance management.Sound contributions to knowledge networks and communities of practice.Impact of ResultsThe key results have an impact on the overall performance of UNODC OGCCR and successful implementation of UNODC's Strategic Partnership with the GCC Countries and related programme framework. By performing accurate analysis, data entry and presentation of information, the Programme & Finance Associate supports management in making informed decisions, thereby enhancing ability of UNODC OGCCR to ensure proper programme implementation and strengthen its position as a strategic partner of the GCC governments towards achieving sustainable development goals and targets. Demonstrates commitment to UNODC mission, vision and values.Displays cultural, gender, religion, race, nationality and age sensitivity and adaptabilityTeamwork: Good interpersonal skills and ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Communications: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed Professionalism: Good knowledge of UNODC's mandates, priorities and operational modalities. Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.Required Skills and ExperienceEducation:Bachelor's degree in Business or Public Administration, Economics, Political Sciences and Social Sciences and/or related fields.Experience:4 years of progressively responsible administrative or programme experience is required at the national or international level. Experience with the UN is an asset. Experience in the GCC countries is an asset.Language Requirements:Fluency in English and Arabic, knowledge of another UN official language is an advantage.Experience in usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages.Experience in handling of web-based management systems. Experience in the usage of ProFi and Umoja is an asset. If you are experiencing difficulties with online job applications, please contact the eRecruit Helpdesk . Finance
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