Pre-Construction Residential Sales Administrator

Job Title:       Pre-Construction Residential Sales AdministratorReports To:    Director, Residential SalesDepartment:   Residential Position SummaryThe Sales Administrator will be a key member of the Residential team at SmartCentres REIT and will be responsible for the organization and coordination of sales administration and procedures. Reporting directly to the Director, Residential Sales, and working alongside the sales team, this role is an important part of a dynamic group acting as the conduit between sales and administration.The ideal candidate will be expected to take a proactive and entrepreneurial approach to assist in the successful product launch. They will collaborate with the sales team, realtors, and purchasers to facilitate real estate transactions from pre-construction sales to client occupancy. They will assist in improving systems, maximizing value, and developing efficiencies in a busy, bustling office.  Responsibilities:Opening and closing of the sales office during business hours as scheduled;Maintaining and managing the reception desk, including but not limited to, greeting visitors, answering phone calls, checking voicemail messages, etc. during scheduled hours;Prepare Agreement of Purchase and Sale and supporting amendments for residential home sales;Maintaining and setting up manual and computerized information filing system for sales logs and customer files;Manage email inbox; write and distribute email, correspondence memos, letters, and forms;Creating, compiling, and communicating daily and weekly detailed reports for Sales and Development teams;Utilize various formats of electronic communications to connect with brokers, homebuyers and residents;Assisting with the collection of deposit cheques from purchasers/agents;Collect, enter, and maintain contact data in CRM;Assist the sales team/colleagues where necessary in performing their duties.Academic/Professional Requirements: High School Diploma. University degree preferred but not required. Required Skills/Experience:1-3 years of relevant work experience in pre-construction real estate sales administration;Excellent written and verbal communication skills;Detail oriented self started with a high level of organizational skills;Self-motivated, hardworking, and resourceful with a strong desire to learn;Able to work in a fast-paced environment;Excellent multi-tasking and time management skills;Continually demonstrate personal integrity throughout all daily activities;Aptitude to identity the needs of the team and provide support when required;Proficiency in Adobe and Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint);Ability to work flexible hours, including evenings and weekends, and travel to communities, when required.ValuesThe Residential Sales Administrator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Residential Sales Administrator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the Trust's interests. The Residential Sales Administrator shall demonstrate entrepreneurialism and behave like an "owner" in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Residential Sales Administrator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation. Leasing Non-residential Real Estate