Home Canada Full Charge Bookkeeper/Office Administrator

Home Canada Full Charge Bookkeeper/Office Administrator

Full Charge Bookkeeper/Office Administrator

Full time at a Laimoon Verified Company in Canada
Posted on May 5, 2023

Job details

Our client, a managed IT services provider located in Ottawa is seeking an ambitious, part-time Full Charge Bookkeeper/Office Administrator to fulfill general accounting duties with the general ledger, billing, and month end processing. This role also manages purchasing and receiving, payroll, and administrative tasks as required. The Full Charge Bookkeeper/Office Administrator will be responsible for maintaining order and transparency with regard to the company's finances. The goal of this role is to contribute to the overall operational efficiency of the organization by providing insight into the company's financial condition so that the company can make well informed financial decisions. The ideal candidate is a highly motivated and confident top-performer who thrives in a fast-paced environment. They are a high-energy, passionate self-starter who is comfortable multitasking and has a proven track record of success. They are sensitive to risk, view challenges as opportunities, and are able to perform their duties autonomously.You Should Know: ·        This is a part-time position, four days per week. ·        Candidate MUST be local to Ottawa and able to come into the office two to three days per week to collect checks, etc.·        This is a hybrid work role aligned to public health recommendations and our company policy. Expect to work remotely as well as in the office as scheduled. ·        We need you to be eligible for a security clearance. This is essential. Here's What You Will Do:·        Post and process journal entries to ensure all business transactions are recorded·        Update accounts receivable and issue invoices·        Update accounts payable and perform reconciliations·        Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines·        Accurately record client invoices, employee expenses and supplier invoices, follow up to collect payment and ensure that supplier payments are made on time.·        Reconcile bank and credit card statements and analyze balance sheet accounts on a regular basis.·        Prepare and publish timely monthly financial statements·        Calculate employee bonus pay plans based on a set of prescribed criteria·        Prepare quarterly government remittances·        Manage payroll and benefits including all related remittances and reporting·        Solve accounting puzzles by researching and reconciling discrepancies and ensure that the accounting is in good order·        Update financial data in QuickBooks Online to ensure that information will be accurate and immediately available when needed·        Prepare year-end procedures for the accountant·        Assist with other accounting projects Additional Job Duties:·        Prepare purchase orders·        Administer the purchasing system·        Utilize purchasing system for procurement of products·        Work with Distribution to maintain viable relationships·        Return defective equipment to manufactures and vendors for replacement or new purchase·        Perform the receiving process on products as they arrive from manufacturers and vendors·        Receive incoming and ship outgoing products·        Verify and keep records on incoming and outgoing shipments of products·        Stock products and release to customers as needed·        Maintain product inventory in ConnectWise·        Create RMAs for defective products or return as needed·        Receive RMA product into inventory or release to customer as needed·        Manage relationships with couriers managing and coordinating office operations·        Work directly with clients Here's What We're Looking For:·        5 years' hands-on experience in accounting, including accounts payable, accounts receivable, invoicing, collections, financial statement preparation and payroll·        College or University Degree in accounting or finance·        Excellent organization skills and attention to detail·        Advanced knowledge of QuickBooks Online and Microsoft Excel·        Ability to multitask and work in a fast-paced, high-volume environment·        Strong oral and written communication skills in English; French language skills would be an asset·        Possess a high level of motivation and a proactive mindset·        Demonstrable commitment to professional development and lifelong learning; and·        Must be able to obtain a security clearance Human Resources

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