Home UAE Office Secretary (Arab Only)

Home UAE Office Secretary (Arab Only)

Office Secretary (Arab Only)

Full time at Focus Media Academy in UAE
Posted on November 26, 2021

Job details

Job Responsibilities:

  • Serves visitors by greeting, welcoming, and directing them appropriately.
  • Notifies company personnel of visitor arrival.
  • Maintains security and telecommunications system.
  • Informs visitors by answering or referring inquiries.
  • Directs visitors by maintaining employee and department directories.
  • Maintains security by following procedures, monitoring logbook, and issuing visitor attendance.
  • Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
  • Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • acting as a first point of contact: dealing with correspondence and phone calls
  • managing diaries and organising meetings and appointments, often controlling access to the manager/executive
  • booking and arranging travel, transport and accommodation
  • organising events and conferences
  • reminding the manager/executive of important tasks and deadlines
  • typing, compiling and preparing reports, presentations and correspondence
  • managing databases and filing systems
  • implementing and maintaining procedures/administrative systems
  • liaising with staff, suppliers and clients
  • collating and filing expenses
Requirements
  • Proven work experience as a Personal Assistant or receptionist
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organizational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Media diploma or certification would be considered an advantage
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
Job Types: Full-time, PermanentLanguage:
  • Arabic (Required)
Work Remotely:
  • No

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