Home United States Transaction Coordinator/Real Estate Assistant

Home United States Transaction Coordinator/Real Estate Assistant

Transaction Coordinator/Real Estate Assistant

Remote at The Hamilton Home Group at Keller Williams Realty in United States
Posted on January 11, 2021

Job details

I am a Realtor seeking an assistant who can provide support with transaction coordination and administrative activities needed in my business. MINIMUM 2 YEARS OF TRANSACTION COORDINATION EXPERIENCE IS REQUIRED. The ideal candidate will be a self-starter, know how to follow directions, be detail-oriented, very organized, be able to work in a fast-paced virtual environment, and have a positive attitude.This is a contract position in which you will oversee all of the contract-to-close duties for my real estate files. This way we can focus on building, growing, and expanding our business, which in turn creates more business for you. You will work hand in hand with lenders, inspectors, and title companies to ensure a smooth and efficient closing for our clients.KEY TASKS:1. Listing Manager (Listing to Contract)· Oversee all aspects of sellers transactions from initial contact to executed purchase agreement.· Prepare all listing materials: Pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.· Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.· Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.· Coordinate showings & obtain feedback.· Provide proactive weekly feedback to sellers regarding all showings and marketing activities.· Coordinate all public open houses and broker open houses.· Input all listing information into MLS and marketing websites and update as needed.· Submit all necessary documentation to office broker for file compliance.· Input all necessary information into client database and transaction management systems.2. Transaction Coordinator (Contract to Closing)· Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.· Coordinate title/escrow, mortgage loan and appraisal processes.· Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.· Regularly update & maintain communication with clients, agents, title officer, lender etc.· Submit all necessary documentation to office broker for file compliance.· Coordinate moving/possession schedules.3. Administrative Assistant-Update daily calling lists in Mojo-Calendar Management-Prepare Buyer, Prelisting, & Listing consultation packages-Scheduling showings-Running CMAs (Comparative Market Analysis)-Recording webinars when needed-Maintaining and improve Instructions/Operations Manual weekly-Attend ongoing training on business tools, business growth strategies, etcTools currently used in my business (that you will need to be/become proficient in):-TC Workflow-Teamwork Projects-Dotloop-Liondesk-MLS (Paragon and Flex-MLS)-Mojo Dialer-Google Suite-SkypeThe ideal candidate will possess the following:-2 years' real estate admin/transaction coordination experience REQUIRED-Strong written and verbal communication-Detail-oriented, highly organized, and proficient problem-solving skills-Thorough knowledge of real estate transaction coordiantion and compliance-Knowledge or ability to quickly learn certain platforms: Dotloop/Docusign, Google Suite, MLS-Ability to work in a fast-paced environment and meet multiple deadlines simultaneously-Strong analytical and critical thinking skillsPlease send references. You can work from home or in the office. Light travel for field work such as picking up signs, etc be required.Availability must be Monday-Friday at a minimum.Pay for transaction coordination is $250 per closed file and is a contract position. The administrative assistant portion is 20-25 hours per week at $9/hr.Job Type: Full-timePay: $9.00 per hourSchedule:

  • 8 hour shift
  • Monday to Friday
Supplemental Pay:
  • Commission pay
COVID-19 considerations:Meeting will be virtual and social distancing practices are enforced.Education:
  • High school or equivalent (Preferred)
Shift Availability:
  • Day Shift (Required)
Willingness To Travel:
  • 25% (Required)
Work Location:
  • Multiple locations
This Job Is Ideal for Someone Who Is:
  • Dependable -- more reliable than spontaneous
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • Achievement-oriented -- enjoys taking on challenges, even if they might fail
  • Autonomous/Independent -- enjoys working with little direction
  • Innovative -- prefers working in unconventional ways or on tasks that require creativity
Company's website:
  • www.mykhamiltonhomes.com
Company's Facebook page:
  • https://www.facebook.com/KeshaHamiltonMemphisRealtor
Work Remotely:
  • Yes
COVID-19 Precaution(s):
  • Remote interview process
  • Social distancing guidelines in place
  • Virtual meetings

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