TAX Free Job opportunity has just been made available for an experienced Bilingual Arabic Head of CEO Office. JOB PURPOSE: To provide efficient personal assistance and secretarial support to the CEO including time management, and administrative duties to ensure that CEO Office is able to function efficiently to achieve business goals. KEY ACCOUNTABILITIES: Secretarial Support â¢ Provide a complete secretarial and administrative service to the CEO office to facilitate day to day workload (including taking phone calls, maintaining personal and business files, note-taking and creating documents) â¢ Coordinate the CEO's calendar, travel and meetings. Schedule appointments and arrangements with the Chairman, staff, business partners, and clients. â¢ Manage correspondence, and communications of CEO office and assist as and when required. â¢ Assist Board Secretary in the board of directors meeting and support the CEO office in administrative functions. Document Control â¢ Maintain records in paper files and/or electronic systems including databases to ensure that correct information is available upon request and maintain proper filing for confidential files and records. â¢ Responsible for paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Confidential Procedures â¢ Observe confidentiality procedures and register and track accountable documentation to ensure security and control. Office Equipment & Stationary â¢ Operate office equipment, such as computers, fax machines, scanner, copiers and phone systems and arrange for repairs when equipment malfunctions. â¢ Maintain the inventory of office stationery, including placing orders, arranging delivery, dispensing supplies and handling receipts. Miscellaneous â¢ Assist in monitoring the budget expenditure, invoicing and payment for the Management Office in R12, including expenses and stationery; keep records of collections and disbursements, and ensure accounts are balanced â¢ Handling petty cash payments / Reimbursements of Management office. â¢ Perform miscellaneous tasks as and when required by the Management office including any other duties assignment by CEO Office Policies, Systems, Processes & Procedures â¢ Follow all relevant departmental policies, processes, standard operating procedures, and instructions to ensure compliance with legal, regulatory, and other requirements/standards. Health, Safety & Environment â¢ Comply with all relevant health, safety and environmental management policies, procedures and controls to ensure a healthy and safe work environment. QUALIFICATION, EXPERIENCE & SKILLS: Minimum Qualifications: â¢ Bachelor's degree in Business or similar. Minimum Experience: â¢ 8 years of experience in the field of general administration Job-Specific Skills (Generic / Technical): â¢ Excellent communication and time management skills. â¢ Proficiency in English (must) and Arabic (must). â¢ Excellent analytical thinking and problem solving â¢ Excellent relationship building skills. â¢ Expert in Microsoft Office applications. â¢ Ability to work with key stakeholders, senior executives, management team and external partners/advisors through collaboration & teamwork in a non-hierarchical relationship framework.Established in 1978, NES Global Talent provides a complete range of contract and permanent talent solutions to the Oil and Gas, Power, Construction and Infrastructure, Life Sciences, Manufacturing and IT sectors worldwide. With more than 40 offices in 28 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. Offering far more than a traditional recruitment service, we fully support our contractors while they are on assignment with everything from securing visas and work permits, to providing market leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
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