Consignment Coordinator

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.Job Brief The incumbent helps all stakeholders involved in the consignment process to provide real-time support for surgeries and hospitals and keep a record of all related transactions in addition to closing the consignment cycle on time.ACCOUNTABILITIES: Adhere to all Zahrawi Policies & Procedures as applicable.Support and assist fellow team members / departments, as and when needed to meet company / department goals.Prepare sales order checklist.Identify problems and address them to the team leader.Effectively present information and respond to questions from colleagues.Respond to any inquiries regarding the department and tasks.Consignment Management: Act as the primary point of contact for sales teams regarding consignment deliveries.Coordinate and schedule consignment deliveries and booking with customers, ensuring timely and accurate distribution of medical devices.Follow up for consignment delivery and collection, track and monitor consignment deliveries to ensure successful receipt by customers.Manage the collection of consignment items post-usage, maintaining accurate records of inventory movements.Monitor and follow up on advance deliveries to customers, ensuring timely fulfillment of orders.Address and resolve any pending LPO issues in collaboration with sales teams and customers.Stock Management: Maintain accurate records of consignment stock levels, ensuring proper stock rotation to prevent expirations.Coordinate the collection and replacement of expired consignment items, ensuring compliance with regulatory standards.Ensure that inventory figures of consignment are accurate and reliable.Perform regular reconciliations of consignment inventory, comparing physical counts with system records.Investigate and correct discrepancies to maintain accurate inventory records.Documentation: Gather and compile usage reports and Local Purchase Orders (LPO) related to consignment inventory.Generate and distribute weekly reports on consignment inventory status and pending customer orders.Provide insights and recommendations to management based on report findings to improve the consignment process.Database: Maintain a database of all consignment transactions including but not limited to surgery bookings, transfer documents, pick-up documents, surgery reports (or usage reports), LPO, and any other related documents in the company shared drive & ERP system for easy and quick references.REQUIREMENTSAdditional details: Candidates are preferred to be based in UAE holding a valid driving license.Experience: 1+ years of experience.Job Specific Skills: Excellent MS Office Skills (Excel Formulas, Pivot), Time management, Process management, Analysis, Decision making and relationship building, Organization skills, Good reporting & analysis skills. #J-18808-Ljbffr