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Tenders Senior Specialist
Full time at Regional Center for Renewable Energy and Energy Efficiency in Cairo, Egypt

Tenders Senior Specialist Full time at Regional Center for Renewable Energy and Energy Efficiency in Cairo, Egypt

Job highlights

Posted on June 19, 2019

Job details

The Tenders and Contract Management Senior Specialist reporting to the Finance and Administration Manager is expected to support the Finance function in leading the procurement function including all service and consultant contracts as well as any grants or subcontracts to ensure terms and conditions are met and contracts are kept up to date. He/she is also responsible for administration of RCREEE contracts including winning project contracts, funds, grants and service provider/consultancy contracts in coordination with relevant technical managers, partners/clients and legal consultant.

Duties and Responsibilities:

Manages the process for all procurements, including bidding, tenders and selection process starting from RFP, sourcing, evaluation, legal and payment conditions, contracting and quality management in line with internal regulations and international standards

Maintains all procurement and contract files, including all necessary documentation, for products and services, consultants, grants and subcontracts and any other contract or agreement, with the exception of employment agreements

Communicate directly with partners/clients/service providers in terms of contracting, terms & conditions in compliance with RCREEE policies

Ensuring proper tracking and timely administration of all types of contract related payments, invoices, timesheets in coordination with relevant technical staff to ensure proper implementation of internal controls

Tracks and monitors deliverable deadlines and provides regular updates to technical staff to ensure deadlines within project and expert contracts are met

Tracks all contracts, grant agreements, consultant agreements and other procurement to ensure closeout, renewals or rebids happen timely as well as collection and disbursement of necessary relevant payments

Oversees, prepares and maintains all service provider/consultancy contracts either individuals or firms while ensuring maximized quality versus cost

Negotiates price, terms, and conditions for all service contracts and consultant agreements

Acts as liaison with accounting to assure purchase orders are paid as due and accounts are maintained currently as well as participating in the forecasting and budgeting process.

Assists with developing and revising procurement operating procedures and policies

Provide direct contract support by reviewing contractual documents to ensure protection and identification of RCREEE's contractual and legal risks

Trains the operations/ projects staff on Procurement.

Prepares Purchase orders and Recurring Purchase orders for contracting of services, and updating list of trusted service providers regularly

Qualifications and Skills:

A university degree in financial accounting, financial management, business administration or equivalent

6 to 8 years of experience in procurement and contract management

Postgraduate degree or certification in procurement and/or contract management is a must

Track record of timely provision of quality deliverables

Excellent communication, negotiation, people management, and writing skills

Prior experience in dealing with procurement international level

Good understanding of Egyptian and International procedures and practices.

A thorough knowledge Egypt's public procurement rules is essential

Experience in designing and implementing efficient and transparent procurement systems and processes

In-depth understanding of procurement cycle management

Excellent command on MS Office

Written and oral fluency in English

Familiarity with the regional context, familiarity with government structures, operations and procedures.

Detailed oriented, analytical and organization skills are a must.

General Terms and Conditions

The Candidate is required to work from RCREEE's Cairo office.

Tenure of Appointment

The initial appointment is for a duration of 12 months including a 3-month probation period

Contract renewal will be subject to performance, needs and availability of funds.

Gender Mainstreaming

RCREEE is an equal opportunity employer and qualified women are strongly encouraged to apply.

How to apply:

Emails without subject line will be automatically discarded.

Only short-listed candidates will be contacted.

Required qualifications

Bachelors Degree

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