Maintain record of personnel-related data for payroll, contact, leaves, and turnover rates in both paper and computer databases to ensure all employment requirements are met

Manage the human resources budget preparation for the Company, and review human resources plans.

Prepare HR documents

Revise company policies

Liaise with external partners, like insurance vendors, and ensure legal compliance

Create regular reports and presentations on HR issues

Answer and resolve employees queries about HR-related issues.

Assist the accountant by providing relevant employee information ( leaves of absence, penalties, sick days and work schedules)

Redirect human resources related calls or distribute correspondence to the appropriate person of the team

Schedule meetings, interviews, and human resources events, and maintain the team agenda

Produce and submit reports on general human resources activity

Responsible for overall centralized HR admin function

Ensure organization policies and procedures are followed

Support other functions as assigned.

Recruitment and Retention

Develop and oversee a recruitment process.

Facilitate job analysis and update job descriptions

Administer letters of appointment/ disengagement to staff

Manages the human resources department to work with outside employment agencies to fill vacant positions.

Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.

Manage the new employee orientation to foster positive attitudes towards strategic goals.

Compliance and Record Keeping

Update the project report daily, weekly, monthly and follow up with other units to provide their inputs on the report.

Provide various analytical reports to management on business performance relating to human resource.

Maintain the leave management system

Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labour laws.

Compensation and Benefits

Coordinate with Finance Manager in the preparation of monthly Payroll.

Review employee final payments for accuracy and compliance with labour laws.

Ensure staff are registered under the pension and medical scheme and TAX payment

Advise on monthly pay schedule and other benefits

Administer health and welfare plans, including enrollments, changes, and terminations

Maintaining records related to grievances, performance reviews, and disciplinary actions

Maintains employees medical & insurance processes

Facilitating resolutions to any payroll errors

Administer all employee benefit programs with conjunction with the Finance department.

Training and Development and Performance Maintenance

Evaluate the need for employee training and development and make recommendations.

Oversee the coordination and implementation of annual performance reviews.

Employee Relations

Work with senior management to resolve employee relations issues pragmatically.

Investigate employee relations issues and work to ensure human resources related decisions are consistent and fair.

Administration Functions

Ensure smooth running of all administrative functions in the office.

Provide administrative assistance by responding internal and external HR-related inquiries or requests

Maintaining a safe , clean and secure work environment

Management of Leave database

Management of Time & Attendance systems

Maintaining Employee Files.

Ensure timely invoicing and collection of sheet

Arrange and supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable and process expense forms

Order and maintain stationery, toiletries and equipment supplies

Determine necessary space, equipment, supplies and support systems to ensure effective functioning of unit/department.

Manage the organization's premises, cleaning and security

Provide administrative support to all other departments

Provide administrative assistance by responding internal and external HR-related inquiries or requests

Provides supplies by identifying needs for team members to effectively carry out their task.

Required skills and personality traits:

Work experience as a senior HR

Experience in designing and reviewing HR policies and procedures

Good knowledge of Nigeria Labour law

Leadership abilities

Great interpersonal and communication skills

BSc in Human Resources Management or equivalent. MSc is a plus

Computer literate

Membership of CIPM will be an advantage