Corporate Secretary
Full time
at Flowtronix in
Abu Dhabi, UAE
Job highlights
Posted on April 15, 2019Job details
1. Attending incoming & outgoing call
2. Email accounts management and reply to mails or rerouting of mails to the persons concerned
3. Operate telephone and consoles to connect, hold, transfer and disconnect telephone calls.
4. Travel arrangements which include visa preparations, hotels, tickets and pick up arrangements of FT Management, staff and visitors.
booking
-Bookings & Travel Arrangement with preferences
-Airline Mileage accounts
B. Hospitality and Visitor Arrangement
C. Travel Itinerary (Template available in system)
-Travel documents required (Ticket copy, Boarding Pass, Passport, UAE Visa, Visa of Destination (if required), Travel Insurance
D. Transport Arrangement (Travels & Meetings)
-Drivers Management
5. Carry out other clerical, secretarial or receptionist duties as required ( keyboarding and data entry or photocopying) during quieter periods on the switchboard.
6. Corporate Archive Management (Inventory & placement)
- Documents
- Garment samples
- Fabric Swatches
- Shoes samples
- Other samples
- Catalogues
7. Corporate office stationery supplies
8. Secretarial duties briefing & preparations
Document Control
-Responsible for receiving & follow up of documents from all Departments for management approval.
-Organization of documents (Urgent & Non-Urgent)
-Ensure all documents are delivered to the concerned once approval is secured.
-Introduce Point of Contact for each department
-Responsible for receiving courier packages (docs or non-docs) for corporate department and ensure proper documentation for all incoming and outgoing couriers.
-Maintains and ensure proper filing system
-Keep safe filing.
Drafting emails, letters, internal memos and various correspondence, etc.
Maintain and manage daily schedule/appointments.
Receive all incoming phone calls before transferring the line to management.
Responsible to manage flight, hotel and restaurant reservations.
Responsible to manage Visa applications.
Transportation arrangement for Family or guest(s) if required.
Fax, photocopy and scanning of documents
9. This placement requires excellent liaison and coordination with Team FT & to all parties in contact with FT.
10. Personal Presentation & grooming standards are to be maintained as you will be directly working with FT management.
11. Any other duties assigned by the management.
Required qualifications
BACHELOR'S DEGREE
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