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Accounts Receivable Analyst
Full time at BASF Asia Pacific Service Centre Sdn Bhd in Kuala Lumpur, Malaysia

Accounts Receivable Analyst Full time at BASF Asia Pacific Service Centre Sdn Bhd in Kuala Lumpur, Malaysia

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Posted on March 14, 2019

Job details

BASF Shared Services Center Kuala Lumpur was established in 2005. Located in Kuala Lumpur, the shared services center has nearly 700 employees and provides functional services in the areas of Finance, Controlling, Information Services, Human Resources, Environment, Health & Safety, Procurement and Import-Export Operations Services to BASF companies and affiliates in 17 markets across the Asia Pacific ;

BASF has three other shared services centers located in Berlin and Ludwigshafen in Germany and in Montevideo, Uruguay, that cover Europe and the Americas.


  • Provide accounts receivable transaction processing support to deliver Accounts Receivable services to BASC's customers in accordance with established processes and work procedures and in compliance with BASF policies, ISO, Financial Reporting Compliance (FRC) and local company legal and statutory requirements 
  • Ensure that timelines and quality meet the agreed service levels and targets 

Job Description 

  • Process Accounts Receivable tasks as per SLA.
  • Process receipts payment made by customer via bank transfer, negotiation of export bill, cheque and promissory notes and netting transfer, etc.
  • Process trade related rebates, debit and credit notes.
  • Generate statement of accounts and submit to local company for dispatching to the customer.
  • Process valuation of specific and general provision and write-off of bad debts.
  • Initiate the dunning process and generate reminders for overdue accounts.
  • Provide the outstanding balance for 3rd party customer.
  • Generate periodic/ad-hoc Accounts Receivable reports in accordance with the local company management and BASF requirements.
  • Prepare regularly the details of unallocated/unidentified receipts for local companies' further actions.
  • Prepare relevant documents or reports (notes to the accounts and samples) for year-end audits, FSRM, ISO internal Audits, Regional Audits, and Corporate Audits for AR function.
  • Process inter-company invoices, debit notes and credit notes.
  • Identify withholding tax requirement before booking invoices, debit note and credit note.
  • Clearing and monitoring of Open items in accounts for G/L under ICR care.
  • Ensure transaction processed in inter-company customer does not lead to IC differences.
  • Impose rejection on invoices with incomplete accounting information after consultation from senior analyst or manager.
  • Update accounting data in Non-Trade Portal by analysing nature of transaction, by ensuring delivery quality in terms of accuracy, completeness and timeliness on a daily basis.
  • Perform inter-company overdue follow up and report
  • Perform analytical review to internally identify reasons of IC overdue before follow up with counterparts
  • Perform overdue follow up with internal and external counterpart(s) in order to identify reasons of payment delay, action required in order for payment to be made and expected payment date
  • Advise local companies and counterparts to update master data via Pastis Web wherever required based on payment term guideline
  • Perform clearing wherever possible
  • Active reminding and follow up with counterparts in order to resolve dispute
  • Ensure that deadlines for report submission are met consistently



  • Diploma or Degree in accounting or business administration

Working Experience:

  • Degree in accounting or business administration, No experience required
  • Diploma in accounting or business administration, 1-2 years' experience in accounts receivable, treasury or other accounting function 
  • External experience in a shared service or business process outsourcing engagement will be preferable  
  • Experience working in a MNC, shared service center or Malaysian Public listed company will be an advantage

Technical & Professional Knowledge:

  • Knowledge and understanding of accounts receivable, treasury and accounting functions
  • Knowledge and experience of MS office tools
  • Proficiency in English and Japanese with good verbal and written communication skill as this role needs to support Japan

Desired Requirements:

  • External experience in a shared service or business process outsourcing engagement will be preferable
  • Experience working in an SAP work environment

Required qualifications

Bachelor Degree

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