HR & Admin Assistant
Full time
at a Laimoon Verified Company
in
Dubai, UAE
Job highlights
Posted on March 3, 2019Job details
Main Function
Responsibilities
Assist in recruitment process by sourcing, screening & shortlisting CVs, scheduling interview and conducting tests if required.
Input new employee/faculty data and maintain the personnel database in Software.
Maintain the personal records of employees/ faculty on matters such as letter of appointments, employment contract, leaves, training, performance appraisals., etc.
Monitor regularly the attendance for all employees/ Faculty members and record all types of leaves requests.
Provide advice regarding local labour legislations and ensure the relevant of Bin Yaber HR framework is up to date, accurate and complies with the current UAE labour law.
Process from A-Z employees/ faculty members' work permits employment visas as well as any other procedure is needed in relation to employees transferred, employees terminated etc, with reference to the criteria of immigration office, Ministry of Labour and Tasheel.
Ensure UAE nationals are registered at General Authority for Pensions and Social Security.
Communicate all new laws or rules issued by government including review of prices.
Keep records of visas renewal, labour contract, labour cards, health cards, national ID and other related documents for all employees/faculty members.
Prepare an accurate report of using the required petty cash & e-dirhams and submit it accordingly to financial affairs.
Coordinate with insurance providers for the renewal and administration of medical insurance policy.
Ensure eligible employees/ faculty are enrolled in the appropriate category of the Health Insurance plan and respond to queries from employees in the areas served regarding their health insurance.
Maintain and update the medical insurance record between Employees and medical insurance company (follow up medical claims and reimbursement).
Administer general service providers such as: cleaning company, Security Company, etc and maintain a record of their contracts (if required)
Manage all maintenance work.
Response to other administration queries, complaints and claims from different departments in support of daily operations in an accurate, efficient and timely manner.
Submit accurate monthly report in relation to HR & Administration duties.
Complete tasks as assigned within the expected time limit.
Maintains the work structure by updating job requirements and job descriptions for all positions.
Conducting and analyzing exit interviews; recommending changes.
Prepares employees for assignments by establishing and conducting orientation and training programs.
Ensures legal compliance by monitoring and implementing applicable human resource requirements; conducting investigations; maintaining records;
Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
Work closely with the PRO to get employee MOL contracts, residential visa, Trade license renewals and any Government bodies related transactions
Any other task assigned by HR Manager
Required Education, Skills and Qualifications
Requirements:
University Qualifications: Bachelors in Administration / HR
Nature and length of previous experience: Minimum 4 years of experience in related field
Soft Skills and Personality traits: Strong recruitment skills, organized, Fluent in English (Verbal and Written)
Nationality Preference: Indian
Language Fluency: English, Arabic & Urdu
Required qualifications
Bachelors Degree
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