Secretary
Full time
at AL AHRAM TAQA FZCO in
Dubai, UAE
Job highlights
Posted on December 23, 2018Job details
The successful candidate must be fluent in speaking, reading and writing Arabic and English Must be proactive and a team player Ideally have professional services experience Ability to Multi Task
The Role
• To assist Commercial Head by performing diverse and advanced secretarial and administrative duties. Prepares business travel schedules, management meetings, coordination with other departments. Coordinates with Admin, HR/Retail/Marketing/Finance.
• Manages the daily administrative functions and to keep Commercial head informed and focused on priority issues
• Handles a wide range of highly profiled and confidential information requiring a dedicated level of confidentiality at all times. Screens all requests for information and is sensitive to whom and in what form, information can be released.
• Sorts, reads and annotates incoming mail and documents. Initiates action with the Commercial Head incoming correspondence by determining priorities, forwarding to proper departments for action, or composing correspondence in response.
• Manages the Commercial Head's travel agenda. Books travel arrangements, confirms business agendas, and arranges hotel bookings, vehicles and special events as required.
• Schedules the Commercial Head's appointments and maintains his calendar. On own initiative makes alternative arrangements for cancelled or interrupted appointments.
• Maintains department's generic file/records.
• Performs any other miscellaneous job required for the department
Requirements
• Three or four years of experience in a similar role
• Very good English and Arabic language skills
• Ability to maintain confidentiality of records and information.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyse and solve problems.
• Database and records management skills.
• Ability to gather data, compiles information, and prepare reports.
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to create, compose, translate and edit written materials.
Required qualifications
Bachelor degree
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