HR Payroll Coordinator
Full time
at Roberts Travel Group LTD in
Leicester, United Kingdom
Job highlights
Posted on December 19, 2018- Professional background in
- Job level Experienced
Job details
The role will provide HR and weekly payroll service for the business. This is a generalist HR position and will focus between various HR duties and the payroll for 100 weekly paid staff. You will work closely with all departments within the business providing a professional and effective service in all aspects of HR and payroll administration. Working in a timely manner to accurately process all weekly pay, pension and holiday entitlement. Recruitment of new staff and the new starter process form part of this role. Posting job positions and processing applicants through to interview. Updating the HR platforms and running absence and holiday reports for Managers. Distribution relevant HR paperwork and recording information on the HR platform. Monitoring holiday requests and reporting on department holiday allowances. Working with Managers to ensure that probation period process is followed. Keeping current records of pay bands inline and reporting to the Financial Director any changes. To provide support to the accounts Manager for any additional ad hoc tasks as required.
Key Areas of the role
• Input and prepare all payroll information and run weekly payroll for all departments
• Prepare weekly payroll deductions including attachment of earnings
• Administer paternity, maternity, parental and other family friendly procedures
• Deal with the pension provider to assist with weekly paid staff queries
• Monitor holiday entitlement and report findings to Managers
• New starter paperwork and inductions for staff. Set up information on HR and office platforms.
• Weekly and monthly absence reports for Managers, monitor information and assist with back to work interviews
• Prepare leaver paperwork and exit interviews
• Respond to general HR & payroll inquiries
• Write, upload and post job adverts on various job boards.
• Request references for successful candidates
• Produce basic references for leavers
• Issue out conditional offer letters, request reference information and process new staff starter paperwork
• Request probationary reports from managers, monitor and process
• Note take at disciplinary meetings and hearings
• Keep employee information updated on the HR platform and in hardcopy format
• Draft contracts of employment in consultation with senior management
• Keep organisational charts updated and current
• Administer the recruitment and selection process and provide support with the recruitment and selection of staff along with the department line Manager
• Prepare interview schedules for department managers and be present in first line interviews as and when required
• Produce job descriptions at the request of the line Manager/Senior management and distribute
• HR records and reporting
• Train new staff on the HR platform
• Assist the H&S manager in preparing h&s documentation and risk assessments
• Prepare the quarterly newsletter and distribute to all staff
• Assist with social activities, seasonal events and outings
• Data entry of accounts information, including invoices, sales and purchase ledger
• Assisting the accounts Manager when requested
• Filing of relevant paperwork and archiving
About you and your skills
• Experience of working in a demanding and busy HR generalist role as an coordinator/officer, CIPD qualified or working towards
• Knowledge of HR practices, including HR compliance
• Previous experience of working on sage 50 and genuine from timesheet to completion payroll experience, including issues resolution
• Strong computer skills and a good working knowledge sage 50 and MS office including word, excel and outlook.
• A highly organised nature, used to working on several projects at once, with the ability to prioritise your own work load and set your own targets
• Being highly confidential by nature
• The ability to work under pressure while keeping a sense of humour and a helpful attitude
• Strong skills in numeracy
• GDPR awareness
• Experience of interviewing candidates for various roles
• Good listening and note taking skills
• Confident, with excellent written and communication sills
• Comfortable as working as part of a small team and able to work on your own
• Able to work unsupervised and to deadlines when required
• Have a sense of urgency and can work diligently
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