Accounting And Operations Assistant
Full time
at a Laimoon Verified Company
in
Dubai, UAE
Job highlights
Posted on August 12, 2018- Professional background in
- Job level Experienced
-
Pays salary of
AED 6,000 - AED 7,500 /month
(Fixed Salary)
Job details
The position's primary objective is to ensure complete, timely and accurate recording of assigned business transactions and invoices presented to the company. Protecting the company's (employer) best interest is always prioritized by controlling expenses, accurately recognizing and collecting income and carrying out the job that generally includes processing of payment and receipt, recognition of income, expenses, assets, liabilities and equity and various reports preparation and monitoring in accordance with established policies and procedures that incorporate internal controls.
Duties and responsibilities
General:
1. Prepares asset, liability, equity, income and expense account entries after ensuring validity, completeness and accuracy of supporting documents in accordance with internationally accepted accounting standards and practices.
2. Provides timely and accurate financial information and report to management.
3. Ensures compliance with internal controls by following policies and procedures.
4. Reconciles financial discrepancies
5. Secures financial information by keeping them confidential and following internal controls.
6. Contributes to team effort by accomplishing related results as needed.
7. Ensures accurate payment of vendors on due date.
8. Ensures timely and effective communication with existing and prospective vendors and customers as to their concerns to maintain ideal working relationship.
9. Daily submits created vouchers for authorization.
Specific:
A. Cargo Accounting
1. Records various expenses like oil tank lease and incidental costs, transportation cost, inspection dues, and other related expenses and ensures that such expenses are approved as per internal policies and procedures before entering in Techoil Front Office.
2. Ensures complete filing of updated third party contracts (oil tank lease, transportation agreement, etc.)
B. Shipping Accounting
1. Prepares and monitors shipping claim and payable schedule and sends to the concerned department for follow up of collection status.
2. Records various shipping income and expenses like freight, demurrage, deviation, interim port and others.
3. Records bunker invoice in Techoil Front Office.
4. Records collection of shipping claims in Techoil Back Office and reports any discrepancy of amount collected against the raised invoice.
C. General Accounting
1. Prepares bank payment voucher, does world check on vessel and recipients of vessel related charges.
2. Prepares online telegraphic transfer and ensures that these are processed before bank cut-off.
3. Prepares Cash Flow Report
4. Daily files vouchers and ensures completeness including the supporting documents.
5. Reconciles daily bank accounts and records necessary entries of the transactions.
6. Reconciles as necessary the ledger of vendors and customers against their records.
7. Checks and records the bills of petty cash weekly and ensures timely replenishment.
D. Operations Tasks
1. Collects all invoices presented for payment and checks if already paid.
2. Evaluates who should approve the invoices to be paid and forwards the same to relevant department as per internal policies and procedures.
3. Follows up and gathers counterparty clearance documentation initiated by Front Office.
4. Performs checking of counterparty corporate documentation, Thomson Reuters world check, Tax Registration Number check (for UAE Tax registered companies), bank account details verification, and other relevant onboarding checks as per internal policies and procedures.
5. Creates new counterparties in Techoil Front Office and modifies some relevant company details in Techoil Back Office.
6. Modifies counterparty details in Techoil Front and Back Office whenever necessary as per internal policies and procedures.
7. Fills in counterparty clearance forms required by prospective vendor and customer necessary to onboard the company (employer) in their system.
Qualifications
Accounting degree
Working within energy and commodity trading company based in DMCC
At least (one) 1 year experience in performing accounting tasks
Team player
Can work under pressure and minimal supervision
Professional and ethical
Intermediate knowledge in Microsoft Excel
Willing to work overtime in month end and audit season
Preferably experienced in using Techoil and MS Navision
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