Maintenance Coordinator Duties and Responsibilities

Maintenance Coordinators have a wide range of duties and responsibilities that vary in complexity. While there may be additional, job-specific duties completed by Maintenance Coordinators, the following are core duties and responsibilities listed on virtually all of the Maintenance Coordinator job descriptions we've analyzed during our research.

Perform Tasks Associated With Daily Upkeep

This duty varies depending on one's place of employment. It can involve changing light bulbs, lawn and garden maintenance, sweeping the factory floor and other standard maintenance activities.

Keep Maintenance Logs for all Machinery

It is important that anything done to a machine is documented, and that is the responsibility of the Maintenance Coordinator. This log lets one easily see the " who, what and when " of any maintenance activity.

Develop and Implement Maintenance Plans

Maintenance Coordinators are responsible for fixing a machine when something goes wrong, but they're also responsible for devising maintenance plans to keep things from going wrong. This involves establishing maintenance protocol for each machine, as well as daily upkeep routines for non-mechanical maintenance.

Understand and Implement Company Quality Control Standards

It is the Maintenance Coordinator's responsibility to ensure quality control standards are being practiced by them and all of their team members. This requires expertise in the company's quality control policies and procedures.

Keep Track of Maintenance Supply Inventory

Maintenance Coordinators are responsible for maintaining the inventory for the supplies they regularly use, such as cleaning supplies. They have the power to purchase these items when supplies run low.

Maintenance Coordinator Skills

Maintenance Coordinators require a unique blend of skills and competencies to perform their jobs effectively. Maintenance Coordinators must be competent in repairing the machines most relevant to their industry of employment. For example, those who work in the automotive industry must be competent in repairing auto machinery, while those employed in the HVAC industry must be competent in repairing heating and cooling systems. Since this role contains supervisory responsibilities, Maintenance Coordinators must be skilled at delegating tasks and motivating their team to do their best work.

The following list is made up of the core skills Maintenance Coordinators use on a daily basis.

Leadership Skills: Maintenance Coordinators are often in charge of a small team of Maintenance Technicians. They use leadership skills to know when to lead by doing and when to delegate tasks in a way that empowers their team.

Organizational Skills: Maintenance Coordinators have several duties that require organizational skills. They must keep inventory of maintenance supplies organized and place orders when supplies run low. They also must keep maintenance logs to document service and repairs.

Proficiency with Spreadsheets: Proficiency in a spreadsheet software, such as Microsoft Excel, is necessary to perform the duties of a Maintenance Coordinator. Spreadsheets are used to track maintenance logs, manage inventory and track the maintenance budget.

Communication Skills: Maintenance Coordinators must be able to delegate tasks to their team, and this duty requires good communication skills. Communication skills are also used indirectly in the day-to-day conversations that build relationships with one's co-workers.

Problem Solving Skills: Maintenance Coordinators call upon their problem solving skills when any machine malfunction occurs. They must diagnose the root cause, and then create an action plan to address said cause.