Responsibilities: 

• Provide comprehensive assistance to the CEO to ensure a professional, responsive and efficient experience 
• Work as the administrative point of contact between the executives and internal/external clients 
• Maintain diary, contacts, and provide reminders to the CEO 
  
• Develop a professional calendar to ensure proper alignment with scheduled activities and meetings 
  
• Create professional and eloquent emails and letters for internal and external clients of the organization 
  
• Plan and organize on-site and off-site meetings such as teleconference, video conference, internal and client meetings 
  
• Represent and attend to various meetings to transcribe and draft minutes 
  
• Undertake the tasks of receiving calls and take messages between the organization and clients 
  
• Ensure confidentiality of information and documents between the CEO and internal/external clients 
  
• Conduct research and supply relevant information 
  
• Assist with special projects and other related duties in support to the success of the account 
  
• Assist with creation or preparation of legal documents, presentations, reports and other paper work 
  
• Organize local and international travel arrangements and accommodations (Dealing with travel agencies, Hotel and Airline for business and personal trip) 
  
• Create itineraries for CEO and clients; this includes processing of documents such as Visa, Passport, and ID's 
  
• Coordinate with different Government Agencies (offshore and onshore) to ensure that necessary documents are secured 
  
• Manage and arrange payment of bills or invoices for CEO or company 
  
• Deliver accurate and timely company financial reports such as financial statement, budget utilization, and others as requested
  

• Candidate must possess at least Diploma or Bachelor's/College degree in Office Administration, Accountancy, Business Studies/Management or any related field for this position 
  
• Minimum of 5 years proven track experience as an Executive/Personal Assistant 
  
• Experience in dealing with high-profile executives and expats 
  
• Exposure to Western Culture is an advantage 
  
• Must have exceptional written, verbal, and interpersonal communication skills 
  
• Must be proficient in Microsoft Office Applications and other research tool to ensure the efficient tracking and security of documents 
  
• Knowledge in Bookkeeping, Spreadsheet, and experience in preparing Financial statements or documents 
  
• Must have experience in processing legal documents 
  
• Has background in doing transactions with government agencies, travel agencies, hotel and Airlines 
  
• Keen to details and well organized in filing documents 
  
• Creative skills for contributing new and innovative ideas 
  
• Ability to work well under pressure and meet deadline 
  
• Good technical understanding