RESPONSIBILITIES:

• Accurately preparing special price loading using excel to support regular promotions and loading the files in the system

• Learning and utilizing SQL script for data analysis and report running

• Transcription of minutes of meeting and letters as dictated

• Competitor checking products & prices and making recommendations

• Liaising with operations and suppliers to resolve operational, content or quality issues based on supplier scorecards

• Processing product update tickets and queries

• New supplier set up and quality control

• Produce correspondence including meetings and various forms of communication in a timely manner without errors

• Ensure all documentation required are prepared and delivered within established deadlines

• Demonstrate excellent customer and team member service reflecting on the client's values

• Ensure that requirements are implemented and maintained

• Preparation of meetings and ensuring that everyone is well prepared with all relevant documents and information in conducting meetings

• Keep diary up-to-date

• Organize, store, and archive paperwork in line with requirements

• Communicate with stakeholders and staff members with empathy, compassion, and professionalism

• Any other task/duty as directed by client/management

POSITION REQUIREMENTS:

• Candidate must possess at least a Bachelor's College Degree

• At least 2 to 3 years of relative work experience in administrative and executive assistant capacity and other related field

• Relevant experience in data entry and file maintenance, transcription, delivering customer service, report collation, and writing

• Accurate and effective client meeting and diary management

• Deliver high level of data accuracy and high data entry key stroke (at least 35 wpm)

• Proficient with Microsoft Office applications particularly Microsoft Word and Microsoft Outlook

• Must have strong attention to detail, can work well under pressure

• Has excellent time management and prioritization skills

• Excellent verbal and written communication skills

• Ability to be flexible to changing demands and challenges and exercise initiative

• Exercise empathy and diplomatic exchange in all working relationships

• Willing to work in BGC at an early morning shift of 7AM - 4PM