Administrator
Full time
at a Laimoon Verified Company
in
Abu Dhabi, UAE
Job highlights
Posted on March 4, 2018Job details
The administrator performs administrative and support duties including setting up classes to always meeting standard while revealing the company's image to candidates and customers at all time.
Main Accountabilities:
1- Prepare classes ahead of each lecture including checking classroom material along with hardware and equipments.
2- Check the material order upon receiving it, notify the Program Specialist and enter its details on MRM; deliver material to candidates based on the Program Specialist's request.
3- Ensure all brochures and forms are available in the reception area and in the Program Specialist's office.
4- Report on a day to day basis to the PS the flow of lectures, attendance sheets, complaints and the overall feedback of candidates and instructors.
5- Ensure that all Morgan's policies, regulations, announcements and memos are delivered to students and are being well implemented.
6- Support the Program Specialist with daily administrative tasks by filing and photocopying all necessary documents.
7- Put suppliers' orders and manage delivery.
8- Manage office maintenance and repair.
9- Keep the disbursement journal up to date by registering all related entries and submitting it to the finance department on a monthly basis after getting the BM approval.
10- Ensure offices and classrooms are always clean.
11- Handle the office mail, the post office, the courier; Check the post office at least twice a week.
12- Contact and remind students about their payments based on reports prepared by the PS on a monthly basis.
13- Fill out various request forms and submit it to the Business Manager for approval.
14- Answer phone calls, screen it and transfer it to the adequate persons.
15- Receive and manage inquiries during the evening by answering basic questions and communicating the inquiries with the PS on the next day.
16- Assist the program specialist in entering data related to students attendance, instructors, etc…
17- Deposit checks and other types of payments at the banks.
18- Assist in the preparation and implementation of marketing plans such as job fairs, seminars etc…
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