Receptionist Cum Secretary
Full time
at Global Links Holdings LLC in
Abu Dhabi, UAE
Job highlights
Posted on September 6, 2018Job details
RECEPTIONIST RESPONSIBILITIES
• Well versed in using the EPBAX and ability to handle visitors and vendors.
• Handle the main switchboard & all incoming or outgoing international calls.
• Well versed in using Office programs and work in a team.
• Handle and Dispatch Incoming & Outgoing post mail and courier.
• Maintaining leave and Business cards.
• Updating contacts.
• Maintain a general filing system.
• Provide support to HR & Accounts Dept. as necessary.
• Monitor office supplies, make requisition for stocks
• Greet and assist visitors, guest and clients to meeting room.
• Handle all bookings for the meeting room.
• Screen incoming mails and telephone calls, action responses and redirect correspondence where necessary.
• Manage the company's email address and send all important correspondence to the concerned person and/or department.
• Perform other related duties as required
SECRETARIAL RESPONSIBILITIES
• Provide secretarial supports .
• Organizing meetings and follow-ups.
• Assist for Commercial Licenses, Tenancy Contract, Insurance Policy of the office.
• Supporting the Superiors Managers & Team on assistance.
• Supporting other departments in administrative & other aspects in absence of their admin assistants.
• Deal with all sorts of correspondence mails, sending mails, memoranda and in response to inquiries.
• Providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
• Transmitting directives, instructions and assignments and following up on the status of assignments.
• Under the general supervision, performed secretarial and specialized clerical of Local Purchase Orders, requisitions, and to do related work as required.
• Assists in creating and revising forms, proposes procedures, formats, and standards for office correspondence.
Hr Responsibilities:
• Assist in the recruitment process.
• Maintain an up to date database for resume's for future facilitation of recruitment needs
• Conduct induction / orientation program for all newly joined employees.
• Coordinate with all departments with regard to Human Resources related activities.
• Manage all the daily requests from employees and work with the PRO on completing all PRO work.
• Maintain files and other information under strict confidentiality.
• Preparing staff handbooks;
• Develop and recommend operating policy and procedural improvement.
• Administering payroll and maintaining employee record on software database.
• Recruiting staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates;
• Monitor staff performance and attendance activities.
• Record leave and Leave calculation.
• Assist with the day-to-day efficient operation of the HR office.
• To perform other duties assigned
Apply safely
To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.
-
AED 59
AED 661Duration: Upto 4 Hours -
Microsoft Excel for Beginners Certificate New Skills AcademyAED 88
AED 1,098Duration: Upto 15 Hours
