Executive Assistant To VP
Full time
through Excelsior in
Dubai, UAE
Job highlights
Posted on January 29, 2018Job details
Executive Assistant to VP (Dubai)
Our prestigious client, a well-established conglomerate is seeking to hire a qualified and experience Executive Assistant to assist their VP of ;
Duties will include a wide range of executive level administrative support ranging from, coordination of information flow, ensuring accurate and timely delivery of senior level administrative services.
In addition, the Executive Assistant will co-ordinate the daily operations of the Vice-president's office, developing and implementing processes that improve office functionality, efficiency and professionalism.
Responsibilities
• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyses information; prepare presentations.
• Prepare meeting packages, attend and record proceedings, prepare and distribute minutes, communicate committee decisions, and initiate and/or complete any required follow up.
• Respond to and direct requests from all patrons, in person, via telephone and e-mail.
• The candidate is not only meant to support with secretarial duties but also must be able to manage the office.
Qualifications Required
• Minimum 5 Years of experience in a similar role
• Expert proficiency with word processing, spreadsheets, and databases.
• Excellent written and verbal communication skills
• Must have the ability to anticipate needs, think smartly and offer needed support and solutions
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