Administrative Assistant/Secretary
Full time
through GSL Professional in
Dubai, UAE
Job highlights
Posted on January 29, 2018Job details
GSL Professional LLC is Professional Audio Equipment Distributor that is seeking an Administrative Assistant/Front Desk to manage the office, handle duties for upper management. An individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
- Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
- Organizing travel arrangements for senior managers.
- Writing letters and emails on behalf of other office staff.
- Booking conference calls, rooms, taxis, couriers, hotels etc.
- Monitoring stationary levels and ordering office supplies.
- Covering the reception desk when required.
- Maintaining computer and manual filing systems.
- Provide information to internal colleagues or external enquirers.
- Handling sensitive information in a confidential manner.
- Taking accurate minutes of meetings.
- Coordinating office procedures.
- Relying to email, telephone or face to face inquiries.
- Receiving, sorting and distributing the post.
- Answering telephone calls and passing them on.
- Managing staff appointments.
- Oversee and supervise the work of junior staff.
- Maintain up-to-date employee holiday records.
- Coordinating repairs to office equipment.
- Greeting and assisting visitors to the office.
Skills:
- Knowledge of office administration procedures.
- Managing multiple and changing priorities at once.
- Diary Management
- Good computer skills including Word, Excel, MS Outlook, PowerPoint.
- Good typing and keyboard skills.
- Managing administrative processes.
- A good level of English spelling and grammar.
- Attention to detail and high level of accuracy.
- Female candidates only
- CV must have an attached recent photo
- Preferably Visit Visa or someone who can join immediately
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