Office Manager

Founded in 2006 by a group of experienced engineers and architects, AEC has established itself as a leading provider for Engineering and Architectural Services throughout the region.From its humble beginnings with a small team, AEC has grown exponentially and now boasts a workforce of over a hundred professionals, including Engineers, Architects, Analysts, Lawyers, and various other business professionals. This diverse and talented team enables us to deliver comprehensive and integrated so...Read more Skills microsoft Office 365 Description The Office Manager at Aqleh Engineering Consultant plays a pivotal role in overseeing administrative operations and ensuring efficient workflow across multiple departments. This position serves as a crucial link between procurement, human resources, health & safety, and management. The ideal candidate will be a detail-oriented professional who excels at process management, quality control, and cross-departmental coordination. This position reports directly to management and supervises administrative staff. Job Responsibilities Administrative Operations Oversee daily office operations and administrative processes Supervise administrative staff and coordinate workflow Develop and implement efficient administrative procedures Manage office supplies, equipment, and service contracts Serve as a liaison between staff, management, and external vendors Prepare reports and presentations for management Procurement Support Review purchasing requests and ensure compliance with company policies Analyze vendor proposals and negotiate favorable terms Oversee insurance renewals and service contract management Monitor inventory levels and optimize resource allocation Implement cost-saving initiatives while maintaining quality standards Human Resources Coordination Support recruitment processes and participate in candidate selection Assist with onboarding procedures and employee documentation Contribute to performance management and professional development Help maintain employee records and ensure compliance with labor regulations Support company culture initiatives and employee engagement activities Workplace Management Ensure workplace safety compliance and maintain a comfortable work environment Coordinate facility maintenance and necessary repairs Assist with emergency preparedness and safety protocol implementation Monitor adherence to company policies and procedures Identify opportunities for workplace improvements Assist with budget planning and expense monitoring Manage contract renewals and service agreements Monitor and optimize operational costs Ensure all administrative processes adhere to financial policies Qualifications: Bachelor's degree in business administration, Management, or related field 5+ years of experience in office management or administrative leadership Excellent organizational and multitasking abilities Strong attention to detail and problem-solving skills Proficient with office productivity software and management systems Strong communication skills in English (Arabic proficiency is a plus) Knowledge of UAE labor laws and business regulations #J-18808-Ljbffr