Admin Assistant

We are looking for an Admin Assistant to join our team. * Job Type : Full-time Key Responsibilities: Assist project managers and engineers with organizing schedules, deadlines, and project timelines. Organize and maintain records of contracts, invoices, purchase orders, and other important documents related to projects, ensuring compliance with regulatory and legal requirements. Handle phone calls, emails, and other communication with clients, subcontractors, and suppliers, ensuring messages are passed accurately and promptly. Coordinate meetings, appointments, and site visits, keeping schedules up to date and communicating changes timely. Order office supplies, tools, and materials needed for projects, track inventory, and ensure timely delivery. Assist with preparing invoices, tracking payments, maintaining financial records, and monitoring expenses. Support client interactions to maintain positive relationships and respond to inquiries and concerns. Manage contracts with clients, suppliers, and subcontractors, ensuring proper documentation and regulatory compliance. Ensure adherence to safety regulations, organize training or certifications, and maintain safety records. Oversee office operations, maintain a tidy workspace, ensure equipment functionality, and support HR duties like employee records and attendance. #J-18808-Ljbffr