Executive Assistant (225-630)

Job Description The Executive Assistant plays a crucial role in supporting senior-level executives within the organization. This position requires a highly organized individual who can efficiently manage administrative tasks while maintaining confidentiality and professionalism. As an Executive Assistant, you will be tasked with managing schedules, coordinating meetings, preparing reports, and serving as a liaison between the executive and internal or external parties. Your ability to handle complex tasks with minimal supervision will contribute greatly to the productivity and success of the executive team. A successful Executive Assistant must be proactive, detail-oriented, and possess strong interpersonal skills to interact with a variety of stakeholders. You will represent the executive office, reflecting its values and mission in every interaction.Job Description The Executive Assistant plays a crucial role in supporting senior-level executives within the organization. This position requires a highly organized individual who can efficiently manage administrative tasks while maintaining confidentiality and professionalism. As an Executive Assistant, you will be tasked with managing schedules, coordinating meetings, preparing reports, and serving as a liaison between the executive and internal or external parties. Your ability to handle complex tasks with minimal supervision will contribute greatly to the productivity and success of the executive team. A successful Executive Assistant must be proactive, detail-oriented, and possess strong interpersonal skills to interact with a variety of stakeholders. You will represent the executive office, reflecting its values and mission in every interaction.Responsibilities Manage executive's calendars, scheduling appointments, and prioritizing meetings effectively.Coordinate logistics for meetings, including booking venues and arranging necessary equipment.Prepare meeting agendas and distribute them to participants in advance.Serve as the primary point of contact for internal and external communications.Handle sensitive information with the utmost confidentiality and discretion.Compile and prepare reports, presentations, and correspondence as required.Assist in the preparation of well-organized and professional documents.Conduct research and prepare background information for meetings and projects.Maintain filing systems and manage document control processes diligently.Coordinate travel arrangements, including booking flights, hotels, and transportation.Track and reconcile executive expenses to ensure accuracy and compliance.Provide support with personal tasks and projects when necessary.Requirements Bachelor's degree in Business Administration or related field preferred.Minimum of three years of experience as an Executive Assistant.Strong proficiency in Microsoft Office Suite, including Word, Excel, and Power Point.Excellent organizational skills, with the ability to multitask effectively.Exceptional written and verbal communication skills are required.Ability to work independently with minimal supervision in a fast-paced environment.Proven track record of managing calendars and scheduling appointments efficiently.Job Details Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https: //www.talentmate.com Job Function: Administrative Support Company Industry/Sector: Recruitment & Staffing What We Offer About The Company Searching, interviewing and hiring are all part of the professional life. 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If you suspect any fraud or malpractice, email us at abuse@talentmate.com.Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries IT Services and IT Consulting Referrals increase your chances of interviewing at TALENTMATE by 2x Sign in to set job alerts for “Executive Assistant” roles.Executive Assistant to Managing Director Executive Assistant to Founder and CEO (English & Arabic Speaking)Executive Assistant – Cluster General Manager Executive Assistant (Product & Strategy)Assistant Manager - Front Office (National Talent) - Dubai Holding Entertainment Executive Assistant to the Chancellor March 28, 2024Executive Assistant - Cluster General Manager Assistant Manager, Personal Banking Solutions IFS - Office Management - Receptionist - UAE Nationals only - Associate - Dubai UAE National - Assistant Manager Front Office - Dubai Holding Entertainment IFS - Office Management - Receptionist - UAE Nationals only - Associate - Dubai UAE National Assistant Manager - Events and Activations - Dubai Holding Community Management Duty Manager - Front Office - Jumeirah Mina Al Salam Franchise Hotel - Assistant Front Office Manager-Th8 Palm Dubai Beach Resort, Vignette Collection Assistant Manager - Front Office - Jumeirah Beach Hotel We’re unlocking community knowledge in a new way. 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