Marketing and Events Assistant

Employment: Outsourced through Manpower Group Middle East Role: Marketing Assistant supports the marketing team by performing various tasks to ensure the smooth operation of the marketing execution and its requirements. They will serve also as an expert to different meeting types and guidelines related to event management. They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.Key Responsibilities: Comply and ensure compliance with company policies and procedures related to Meetings and Events and all other relevant company policies Work closely with the meeting owners and support them in planning their events; maintain a systematic calendar of events Responsible in securing pre-requisite requirements prior to meeting registration i.e. required external permit, compliance to TLMa P (Thought Leader Management and Planning)Responsible in timely registration of meetings using the designated meeting registration technology (VEM) and following its meeting requirements and relevant approvals and documentation Collaborate with CMS (Customer Meeting Services) to ensure effective execution of events Deliver strategic project management and execution of assigned internal events which include planning, event conceptualization, and other logistics Ensure complete, accurate pre and post meeting requirements and that all required documentation are uploaded on a timely manner Post event tasks – meeting documentation, tracking reports, payment process, supplier evaluation, expense allocation and chargebacks Ensure integrity in business in working with third parties and ensure necessary due diligence and agreements are secured Manage the Purchase Requisition (PR) and vendor payment request and ensure relevant supporting documents are secured prior to commitment and payment Manage the Op Ex (Operating Expense) analysis and ensure regular meetings with respective meeting owners to track Op Ex and ensure correct allocation Work closely with Vendor Management Specialist to maintain a systematic list of marketing materials Responsible in the record management of relevant business records; with high attention to privacy and record retention policy Manage the promotional/educational material approval process, including submission, follow up and distribution. Work closely with the marketing agency to ensure timely and high quality the material/content development Requirements and Qualifications: Bachelors Degree in Marketing, Business Administration, or any relevant field.Preferably at least 2-3 years administrative support Preferably with event management experience Project Management Decision Making and Problem Solving Planning and Organization Customer Focus Influence and Negotiation Ability to work under pressure Ability to work effectively through cross-functional team and third parties Seniority level Seniority level Associate Employment type Employment type Contract Job function Job function Marketing and Administrative Industries Biotechnology Research and Pharmaceutical Manufacturing Referrals increase your chances of interviewing at Manpower Group Middle East by 2x Sign in to set job alerts for “Event Assistant” roles.Continue with Google Continue with Google Continue with Google Continue with Google Dubai, Dubai, United Arab Emirates 17 hours ago Weddings & Social Events Assistant Manager Admin Event Coordinator/ Event Operations Coordinator Dubai, Dubai, United Arab Emirates 22 hours ago Learning Events Administrative Coordinator Corporate Events Agency seeking to hire a Corporate Event Manager Dubai, Dubai, United Arab Emirates 21 hours ago Assistant Event Manager ( EMARATI TALENT )Dubai, Dubai, United Arab Emirates 19 hours ago Dubai, Dubai, United Arab Emirates 9 hours ago Events Junior Assistant (Unpaid Internship)Administrator (12 Month Contract) - Dnata We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr