Project Management Administrative Support

Project Management Administrative Support About ADASIADASI is the regional leader in autonomous systems and services, dedicated to offering holistic solutions – from the development and production of unmanned systems to joint mission analysis and equipment acquisition. We manufacture, operate, and maintain next-generation autonomous capabilities for air, land, and sea, operating in demanding environments. Headquartered in the UAE, we are committed to advancing the region’s technological edge in defense innovation.Job Description About ADASIADASI is the regional leader in autonomous systems and services, dedicated to offering holistic solutions – from the development and production of unmanned systems to joint mission analysis and equipment acquisition. We manufacture, operate, and maintain next-generation autonomous capabilities for air, land, and sea, operating in demanding environments. Headquartered in the UAE, we are committed to advancing the region’s technological edge in defense innovation.The Role We are seeking a highly organized and proactive Project Management Administrative Support professional to join our Engineering PMO team. This role provides vital coordination and administrative support across multiple defense-related engineering programs, ensuring seamless documentation, communication, and reporting. As the operational backbone of our project managers, you’ll play a key role in maintaining project efficiency, stakeholder alignment, and compliance with internal and external standards.Key Responsibilities Project Support & Coordination Assist project managers with project charters, Gantt charts, trackers, and status reports Coordinate logistics and materials for design reviews, meetings, and project briefings Update schedules and risk logs in coordination with engineering teams Follow up on tasks, actions, and stakeholder responses to maintain project momentum Document Management & Compliance Ensure all documentation aligns with internal governance and industry standards Maintain configuration-controlled records (e.g., engineering logs, change requests)Administer updates on Share Point, Confluence, and PLM platforms for real-time status Communication & Reporting Consolidate project data into reports, dashboards, and KPI updates for senior stakeholders Coordinate logistics between engineering teams, departments, and external vendors Facilitate cross-functional communication to ensure alignment across the value chain Administrative Support Manage calendars, schedules, and logistics for internal and external engagements Support preparation of presentations, procurement documents, and executive briefs Ensure adherence to EDGE Group documentation and reporting policies Required Qualifications Education Diploma or Bachelor's in Engineering Administration, Project Management, Business Administration, or related field (REQUIRED)Certifications in Project Support, Coordination, or Office Administration (PREFERRED)Experience3–8 years of administrative or coordination experience in a technical or engineering environment Prior exposure to aerospace, defense, or complex engineering project settings is highly desirable Familiarity with structured PM methodologies (Agile, Waterfall, or Hybrid)Technical Tools MS Office Suite (Excel, Power Point, Word, Outlook, MS Project)Project tools such as Primavera, Jira, Smartsheet, or Microsoft Project Online Document management systems (e.g., Share Point, Confluence, PLM)Working knowledge of technical documents like test plans, engineering specs, and drawings is a plus Ideal Attributes Exceptional organizational and multitasking skills Strong attention to detail and accuracy in documentation Excellent verbal and written communication in English Professional, reliable, and discreet when handling confidential data Agile, adaptable, and thrives in dynamic project environments Collaborative mindset with a solution-driven approach Why Join ADASIAt ADASI, you'll work with some of the brightest minds in the defense and aerospace industry. We foster a collaborative and high-performance culture where your ideas drive innovation. Whether you're an engineer, strategist, or visionary, you'll find a purpose-driven career that empowers you to make an impact on national security and technology evolution.Job Details Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: http: //edgegroup.ae Job Function: Administrative Support Company Industry/Sector: Defense and Space Manufacturing What We Offer About The Company Launched in November 2019, the UAE’s EDGE is one of the world’s leading advanced technology groups, established to develop agile, bold and disruptive solutions for defence and beyond, and to be a catalyst for change and transformation. It is dedicated to bringing breakthrough innovations, products, and services to market with greater speed and efficiency, to establishing the UAE as a leading global hub for future industries, and to creating clear paths within the sector for the next generation of highly-skilled talent to thrive. With a focus on the adoption of 4IR technologies, EDGE is driving the development of sovereign capabilities for global export and for the preservation of national security, working with front-line operators, international partners, and adopting advanced technologies such as autonomous capabilities, cyber-physical systems, advanced propulsion systems, robotics and smart materials. EDGE converges R&D, emerging technologies, digital transformation, and commercial market innovations with military capabilities to develop disruptive solutions tailored to the specific requirements of its customers. Headquartered in Abu Dhabi, capital of the UAE, EDGE consolidates more than 35 entities into six core clusters: Platforms & Systems, Missiles & Weapons, Space & Cyber Technologies, Trading & Mission Support, Technology & Innovation, and Homeland Security.Report Similar Jobs Officer Contracts AL TAIFAssociate Employee Relations EDGESenior Specialist - Supply Chain Finance And Analytics EDGESenior Engineer Store Interface Unit HALCONCommunications Senior Manager MENARaytheon Director Strategic Procurement EDGEDisclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. 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