Executive Assistant

Dubai, United Arab Emirates

Posted on 05/21/2025We are looking for a highly organized, proactive, and detail-oriented Assistant to the CEO who will act as the right hand to our CEO in managing time, streamlining operations, and ensuring smooth coordination across functions. This is a high-visibility role that offers a unique opportunity to work closely with top leadership in a fast-paced cybersecurity services company.Key Responsibilities: 1. Executive Support: Manage and maintain the CEO’s calendar – schedule meetings, prioritize appointments, and ensure time is optimized.Coordinate and prepare for internal and external meetings – setting agendas, ensuring pre-read materials are shared, and tracking follow-ups.Handle travel arrangements, event participation, and logistics coordination.Serve as the primary point of contact between the CEO and internal/external stakeholders.2. Office Operations: Oversee general administrative tasks and ensure smooth day-to-day functioning of office operations.Coordinate with HR, Admin, and Finance teams to support organizational workflows as needed.Track and follow up on tasks, actions, and operational deliverables on behalf of the CEO.Assist in preparation of sales proposals, decks, and pricing documentation.Follow up with the sales team on leads, pipeline updates, and reporting requirements.Support CRM management, sales documentation, and coordination with prospects or partners as required.4. Communication & Coordination: Draft and respond to emails on behalf of the CEO, where appropriate.Maintain confidentiality and handle sensitive matters with discretion.Liaise with internal departments and ensure smooth cross-functional communication.Qualifications & Requirements: 3+ years of experience in a similar executive assistant, operations coordinator, or sales support role.Excellent written and verbal communication skills.Proficient in MS Office, Google Workspace, and tools like Zoom, Teams, or Slack.Strong organizational, time management, and multitasking abilities.Experience in a tech or startup environment is a plus.Familiarity with CRM platforms (e.g., Zoho, Salesforce, Hub Spot) is an advantage.Who You Are: Proactive and resourceful with a strong sense of ownership.Comfortable working in a dynamic, evolving environment.Discreet and professional when handling confidential information.A team player who can collaborate yet work independently with minimal supervision #J-18808-Ljbffr