Document Controller

BAE Systems Strategic Aerospace Services WLL

Full time Business Area Name: PRIMARY HEALTH CARE CORPORATION (PHCC) Job Type: Full time Province: Ad Dawhah Country: Qatar Postal Code: 000000 Job Description Assists the line manager to organize daily activities and support his team ensuring proper data flow. The incumbent will also be responsible for managing and controlling memos, manuals, documents, reports, and is accountable for collecting, editing, securing, and amending data. Responsible for the maintenance and review of the document management process. Responsible for receiving, screening, distributing, and prioritizing all incoming mails, both electronic and hard copy. Control the distribution of information, documents, new releases, and manage the destruction and retrieval of controlled documents. Responsible for the correct filing of documents and creating draft documents based on standard templates. Monitor and follow up on all official documents for review and approval from appropriate personnel. Develop and maintain records and logs of all documents received and control the distribution of information. Ensure the secrecy of all vital information handled. Accomplish and follow up on matters requested by the line manager in a timely manner. Abide by PHCC’s document controlling quality standards and regulatory requirements. Partner with the line manager to understand risks in your area of work, develop a plan on how to mitigate those risks, and develop shared accountability for implementing and evaluating the plan. Responsible for typing memos, emails, reports, correspondence, and other general office information. Manage daily/weekly/monthly agenda, book meetings/conferences as directed, and take minutes of meetings. The incumbent shall undertake any such related duties or responsibilities as directed. The incumbent shall not, at any time, directly or indirectly, use or disclose any of the confidential information except as authorized and within the scope of employment with the corporation. Requirements Diploma or bachelor’s degree in business administration, logistics, finance, or similar discipline. Minimum 5 years of similar experience within the government sector in healthcare entities in Qatar. Mandatory Excel skills for reporting and analyzing. The incumbent should understand the end-to-end SCM business processes and be able to handle daily operations. Proficient knowledge of office administration. Communication and organizing skills. Presentation and Microsoft Excel skills. Demonstrate a sense of teamwork and effective communication. Mandatory English reading, writing, and communication skills.#J-18808-Ljbffr