Project Coordinator

Job Description Major Responsibilities Provide efficient administrative and office management support to the Manager of Performance Evaluation, ensuring that tasks are completed effectively and within agreed-upon timelines.Plan, schedule, and coordinate departmental administrative activities, ensuring the smooth operation of day-to-day activities and the timely communication of key information.Address and resolve inquiries or issues reaching the Performance Evaluation office promptly and efficiently, managing administrative details such as monitoring departmental activities, transmitting information, and overseeing daily operations.Participate in the development of policies and procedures, overseeing their compliance and implementation within the department.Assist in preparing analytical performance evaluation reports and other required reports in a timely manner.Support the development of performance evaluation satisfaction surveys and prepare reports based on survey results.Develop and maintain departmental KPIs and metrics for dashboards, ensuring regular follow-ups and data submission.Assist in preparing documents for accreditation or surveys, ensuring compliance with standards.Monitor and review department reports for leadership meetings (e.g., SMEC and other committees), tracking improvements and action plans.Assist in developing and implementing departmental operational plans, including preparing action plans and progress reports.Assist in preparing the annual budget plan and monitor progress to ensure adherence to budget constraints.Verify and ensure the accuracy of all ERP-generated reports, correcting errors as needed.Update and maintain departmental user manuals to reflect current procedures and practices.Monitor timelines to ensure the timely completion of all performance evaluation activities.Prepare professional memos, emails, reports, and other correspondence with clarity and precision.Coordinate meeting schedules, attend meetings, record minutes, and distribute them promptly.Maintain accurate documentation of the evaluation process, data, and reports for future reference.Collaborate with translators to translate correspondence and reports between Arabic and English as required.Undertake any related duties or responsibilities as directed.Requirements Skills Requirements Bachelor's degree in Business Administration, Management, Computer Science, Healthcare, or a related field.Minimum of 5 years of post-qualification experience, including at least one year with Oracle ERP PMS (Performance Management System) within the healthcare industry.At least one year of experience handling the performance appraisal process, including setting objectives, providing quarterly feedback, and conducting evaluations.Strong command of verbal and written English; proficiency in Arabic is an advantage.Excellent presentation and facilitation skills.