Camp Facility Coordinator

Job Overview The Employee Welfare Officer is responsible for developing and implementing welfare programs tailored to hourly craft employees, organizing recreational activities, health and wellness programs, and social events in the yard and camp. They ensure the availability of necessary facilities and amenities, oversee living conditions, and address grievances regarding camp and work conditions.Inspect all camp facilities regularly and report any issues to the relevant personnel.Conduct and participate in briefings for new hire employees, ensuring compliance with HSE regulations.Handle first aid duties and promptly inform the doctor in case of emergencies.Manage transportation from the camp to different work sites as required.Allocate rooms for new employees and maintain accurate records of all employees staying in the accommodation.Monitor and communicate employee absenteeism based on department admin emails.Coordinate and supervise maintenance and repairs of camp facilities, including painting, plumbing, carpentry, cleaning, electrical work, and other related duties.Prepare timesheets and provide weekly camp occupancy reports to the manager.Liaise with the HR department to relay messages and ensure effective communication with employees.Notify security and HR departments about any violations of camp rules and regulations, including fighting or misconduct.Request camp materials such as mattresses, bed sheets, pillows, steel bunk beds, etc., as needed.Conduct safety drills in the camp by the drill plan (fire, emergency evacuation, electrocution, emergency disaster, etc.).Maintain and update the Camp HSES Activity Plan with the coordination of the Camp Safety Advisor, Camp Maintenance, and Catering Team, which could include Training, Publicity, Notice Board and Signboard, Fire Prevention and Fire Safety, Audits, Inspections, Assessments, and Meetings.Prepare and submit time sheets for the camp staff as per payroll cut-off dates.Coordinate with service providers (Security, Clinic, Catering, etc.) to ensure that the requested services are provided in an appropriate and safe manner.Raise purchase requisitions through company-provided applications for camp maintenance materials and all other 3rd-party services related to the camp.Receive materials and maintain the material-receiving log.File all camp-related documents, such as reports, drawings, and delivery notes.Coordinate with the Supply Chain Management team for RFQs, PO issuances, Material deliveries, Service agreement renewals, and other 3rd party services required for the camp.Manage petty cash.Assist camp occupants with printing and scanning documents, maintain TV channel server room, and support Wi-Fi internet-related issues as needed.Complete camp environmental activities, including planting trees, recycling plastic and food waste, and water irrigation.Partner with the Accounting department to prepare the camp budget.Prepare the scope of work for requested support services such as Catering, Medical, and Security.Responsibilities Key Tasks and Responsibilities: Oversee all camp facilities and ensure they meet required standards.Ensure compliance with HSE regulations and industry standards.Provide medical assistance and first aid when needed.Arrange transportation for employees as required.Manage employee accommodations and maintain records.Communicate effectively with employees and management.Maintain a safe and healthy work environment.Coordinate maintenance and repairs of camp facilities.Prepare and submit timesheets and reports.liaise with the HR department to ensure effective communication.Coordinate with service providers to ensure services are provided safely and efficiently.Maintain accurate records and files.Participate in camp safety drills and training exercises.Qualifications High School Diploma.8+ years of relevant experience.Strong organizational skills with the ability to manage multiple tasks and priorities effectively.Excellent communication and interpersonal skills.Knowledge of HSE regulations and food hygiene standards.First aid certification is preferred.Ability to work under pressure and handle emergencies with calmness and efficiency.Proficiency in basic computer applications.Level-2 Award in Food Safety in Catering.Contractor Camp Inspector Training Certificate.