Project Coordinator: Defence Technology Solutions

About ADASIADASI is the regional leader in autonomous systems and services, dedicated to offering holistic solutions – from the development and production of unmanned systems to joint mission analysis and equipment acquisition. We manufacture, operate, and maintain next-generation autonomous capabilities for air, land, and sea, operating in demanding environments. Headquartered in the UAE, we are committed to advancing the region's technological edge in defense innovation.Project Management Administrative Support About Us We are a leading company that offers advanced technology solutions for defence and beyond. Our focus is on adopting 4IR technologies and driving the development of sovereign capabilities for global export and preservation of national security. Job Description: Role Overview The role of Project Management Administrative Support is crucial for our Engineering PMO team. As a highly organized and proactive professional, you will provide vital coordination and administrative support across multiple defence-related engineering programs. This ensures seamless documentation, communication, and reporting. You will play a key role in maintaining project efficiency, stakeholder alignment, and compliance with internal and external standards.Key Responsibilities: Provide administrative support to project managers with project charters, Gantt charts, trackers, and status reports.Coordinate logistics and materials for design reviews, meetings, and project briefings.Update schedules and risk logs in coordination with engineering teams.Maintain project momentum by following up on tasks, actions, and stakeholder responses.Document Management & Compliance You will ensure all documentation aligns with internal governance and industry standards. This includes maintaining configuration-controlled records, administering updates on Share Point, Confluence, and PLM platforms, and ensuring real-time status updates.Communication & Reporting You will consolidate project data into reports, dashboards, and KPI updates for senior stakeholders. You will also coordinate logistics between engineering teams, departments, and external vendors, and facilitate cross-functional communication to ensure alignment across the value chain.Administrative Support You will manage calendars, schedules, and logistics for internal and external engagements. You will also support preparation of presentations, procurement documents, and executive briefs, and ensure adherence to EDGE Group documentation and reporting policies.Requirements Education: A diploma or bachelor's degree in Engineering Administration, Project Management, Business Administration, or a related field (required).Certifications in Project Support, Coordination, or Office Administration (preferred).Experience: At least three years of administrative or coordination experience in a technical or engineering environment.Prior exposure to aerospace, defence, or complex engineering project settings is highly desirable.Familiarity with structured PM methodologies (Agile, Waterfall, or Hybrid).Technical Tools: MS Office Suite (Excel, Power Point, Word, Outlook, MS Project).Project tools such as Primavera, Jira, Smartsheet, or Microsoft Project Online.Document management systems (e.g., Share Point, Confluence, PLM).Ideal Attributes: Exceptional organizational and multitasking skills.Strong attention to detail and accuracy in documentation.Excellent verbal and written communication in English.Professional, reliable, and discreet when handling confidential data.Agile, adaptable, and thrives in dynamic project environments.Collaborative mindset with a solution-driven approach.Why Join Us We offer a collaborative and high-performance culture where your ideas drive innovation. Whether you're an engineer, strategist, or visionary, you'll find a purpose-driven career that empowers you to make an impact on national security and technology evolution.