Senior Event Planner: Luxury Resort

Events Coordinator Assistant Manager We are seeking an experienced and highly organized Events Coordinator Assistant Manager to join our team. As an assistant manager, you will play a vital role in planning and executing corporate events, weddings, social functions, and incentive groups.This is an excellent opportunity for a skilled professional with a passion for event coordination to take their career to the next level. If you have a strong background in hospitality management, event management, or business administration, we want to hear from you.Responsibilities: Maintain accurate and well-organized records of sales agreements, contracts, and quotations.Collaborate with departmental heads to drive profitability and operational efficiency.Act as the key liaison between clients and internal stakeholders to ensure proactive communication and complete coordination.Ensure timely and accurate billing by following up on deposit schedules, credit applications, and payment procedures.Oversee the maintenance of client files, ensuring all relevant event details are up-to-date and accessible.Lead and coordinate pre-event meetings with clients and internal stakeholders to confirm logistical and service-related details.Maintain flexibility to support events during irregular hours.Conduct site inspections for prospective and existing clients to showcase resort facilities and highlight event capabilities.Represent the Events department in meetings related to catering, conference services, and broader operational planning.Build and maintain positive relationships with clients throughout the event lifecycle.Requirements: Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field.Minimum 3-5 years of experience in events coordination or conference services.Demonstrated success in planning and executing corporate events, weddings, social functions, and incentive groups.Comprehensive understanding of banquet operations, food & beverage coordination, and luxury guest service delivery.Strong financial and analytical skills with the ability to understand event profitability and manage budgets effectively.Advanced proficiency in Microsoft Office Suite and events or hotel systems.Exceptional organizational and time management abilities; capable of managing multiple high-end events simultaneously.Outstanding verbal and written communication skills; able to build trust and maintain relationships with VIP clients, vendors, and cross-functional teams.Proven leadership qualities with the ability to train, mentor, and support junior team members.