Document Management Specialist

Document Management Specialist A key role in any organization, the Document Management Specialist is responsible for ensuring that all necessary documents are accurate, up-to-date, and properly stored. They oversee the maintenance of digital and physical records, guaranteeing easy access and retrieval for authorized personnel.Responsibilities: Maintain and organize digital and physical records for efficient retrieval and inspection.Ensure all documents are correctly filed, indexed, and securely maintained.Implement proper document version control and accurately track document revisions.Oversee the distribution and archiving of project documentation with care.Regularly audit documents to verify accuracy and ensure compliance with regulations.Facilitate smooth document flow across departments, ensuring timely access.Provide training and support to staff on document management procedures.Review and update document management processes to enhance efficiency.Collaborate with IT to maintain secure document storage and backup systems.Carefully handle document transitions into and out of the project team.Conduct quality assurance checks to ensure document specifications are met.Effectively communicate with team members and stakeholders regarding document needs.Requirements: Bachelor's degree in Business Administration, Information Management, or a relevant field.Proven experience as a Document Controller or similar administrative role.Proficiency in electronic documentation management systems and MS Office skills.Excellent organizational skills with attention to detail and accuracy.Strong communication and interpersonal skills for effective collaboration.Ability to manage multiple tasks while adhering to strict deadlines and priorities.Familiarity with industry regulations and standard documentation guidelines.