Personal Assistant (225-701)

Job Description A Personal Assistant (PA) plays a critical role in supporting top-level executives or entire organizations by managing schedules, organizing meetings, and handling communication channels. This position requires an individual with impeccable organizational skills, a proactive approach, and the ability to handle confidential information with discretion. A Personal Assistant needs to be multifaceted, acting as both a gatekeeper and a facilitator, to ensure smooth operations within the executive's professional sphere. This role often acts as the first point of contact for both internal and external associates, which means professionalism and excellent communication skills are paramount. The ideal candidate should be adept at multitasking, possess an acute attention to detail, and have a calm demeanor despite working under pressure.Job Description A Personal Assistant (PA) plays a critical role in supporting top-level executives or entire organizations by managing schedules, organizing meetings, and handling communication channels. This position requires an individual with impeccable organizational skills, a proactive approach, and the ability to handle confidential information with discretion. A Personal Assistant needs to be multifaceted, acting as both a gatekeeper and a facilitator, to ensure smooth operations within the executive's professional sphere. This role often acts as the first point of contact for both internal and external associates, which means professionalism and excellent communication skills are paramount. The ideal candidate should be adept at multitasking, possess an acute attention to detail, and have a calm demeanor despite working under pressure.Responsibilities Manage executive's calendar, including scheduling meetings, appointments, and various events.Coordinate travel arrangements, accommodations, and prepare detailed itineraries and agendas.Handle incoming and outgoing correspondence, always maintaining confidentiality and discretion.Provide administrative support including handling phone calls, emails, and documents as required.Assist in the preparation of presentations, reports, and meeting minutes for stakeholders.Organize and prioritize critical daily tasks to ensure efficient operational workflow.Conduct research and gather relevant information to support decision-making processes.Liaise with clients, suppliers, and other staff to facilitate communications and resolve issues.Maintain office supplies inventory by checking stock to ensure availability as needed.Assist in personal tasks as required by the executive to enable work-life balance.Coordinate and schedule personal and professional appointments, meetings, and functions.Act as the primary point of contact and communication facilitator for the executive.Requirements Proven experience as a Personal Assistant for senior management or executives.Excellent organizational and time-management skills to manage multiple tasks efficiently.Ability to maintain confidentiality and handle sensitive information with integrity.Exceptional written and verbal communication skills with a professional demeanor.Proficiency in office management software including MS Office Suite and calendar tools.Strong problem-solving skills and attention to detail to anticipate needs and address issues.Flexibility and adaptability to manage changing priorities under strict deadlines.Job Details Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https: //www.talentmate.com Job Function: Administrative Support Company Industry/Sector: Recruitment & Staffing What We Offer About The Company Searching, interviewing and hiring are all part of the professional life. 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If you suspect any fraud or malpractice, email us at abuse@talentmate.com.Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries IT Services and IT Consulting Referrals increase your chances of interviewing at TALENTMATE by 2x Get notified about new Personal Assistant jobs in Dubai, Dubai, United Arab Emirates.Dubai, United Arab Emirates 36 minutes ago Dubai, Dubai, United Arab Emirates 18 hours ago Personal Assistant ( relocation to Riga, Latvia )Dubai, Dubai, United Arab Emirates 3 hours ago Dubai, Dubai, United Arab Emirates 17 hours ago Administrative Assistant, Marketing & Communications, One & Only One Za'abeel We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.#J-18808-Ljbffr