Executive Assistant

Executive Assistant Get AI-powered advice on this job and more exclusive features.Lunate is a new Abu Dhabi-based, Partner-led, independent global alternative investment manager with more than 220 employees and $110 billion of assets under management. Lunate invests across the entire private markets spectrum including buyouts, growth equity, early and late-stage venture capital, private credit, real assets, and public equities and public credit. Lunate aims to be one of the world's leading private markets solutions providers through SMAs and multi-asset class funds, seeking to generate best-in-class risk-adjusted returns for its clients.Role Overview: The Executive Assistant will provide comprehensive support to the firm's senior executives. This role involves managing day-to-day operations, handling confidential matters, and coordinating a variety of administrative tasks. The ideal candidate will possess exceptional multitasking skills, attention to detail, time management, and the ability to anticipate senior executive's needs.Key Duties & Responsibilities: Manage and coordinate schedules, including meetings, appointments, and travel arrangements.Serve as the primary point of contact between the executives and internal/external stakeholders. Screen and prioritize emails, phone calls, and correspondence.Organize and prepare for meetings, including setting agendas, gathering documents, taking minutes, and following up on action items.Plan, book, and coordinate complex domestic and international travel, accommodation, and itineraries for the Managing Partner.Draft, review, and edit presentations, reports, and communications for the senior executives.Handle sensitive and confidential information with discretion and ensure compliance with privacy and security protocols.Assist with various projects, ensuring timelines are met and tasks are completed effectively.Process and track expense reports, invoices, and reimbursements.Assist with the coordination of office-wide events and functions, and support the senior executive's office with day-to-day operational needs.Maintain relationships with clients, partners, and key business contacts on behalf of the senior executive.Conduct research and provide background information for meetings or presentations, as requested.Qualifications & Experience: Bachelor's degree in Business Administration, Communications, or a related field preferred.Minimum of 6 years of experience as an Executive Assistant, ideally supporting C-level executives or senior leadership.Strong proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other business software.Exceptional organizational, communication, and interpersonal skills.Ability to manage multiple tasks and prioritize workload effectively.Strong problem-solving abilities and attention to detail.Discretion and confidentiality are critical for this role.Ability to work independently and handle high-pressure situations with professionalism.Excellent time management and decision-making skills.Flexibility to adjust to the Managing Partner's changing needs and work schedule.Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Administrative Industries Venture Capital and Private Equity Principals and Financial Services Referrals increase your chances of interviewing at Lunate by 2x Sign in to set job alerts for "Executive Assistant" roles.Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago Executive Assistant (experience working with C-suite is a must)Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days ago Executive Assistant to the General Manager Office Manager to CEO (relocation to KSA)Abu Dhabi Emirate, United Arab Emirates 5 hours ago Abu Dhabi Emirate, United Arab Emirates 1 week ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 months ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 months ago Assistant Manager, Strategy and Partner Relations - Office of Strategy and Planning Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 4 months ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 47 minutes ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 44 minutes ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 6 days ago Abu Dhabi Emirate, United Arab Emirates 7 months ago Personal Assistant - Job Based Onsite in Dubai Abu Dhabi Emirate, United Arab Emirates 8 hours ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 11 months ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 11 months ago Executive Assistant & Document Controller (High - Rise)Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 6 days ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago Assistant Director, Academic Recruitment - Office of Academic Appointments Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 months ago Abu Dhabi Emirate, United Arab Emirates 4 weeks ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago Abu Dhabi Emirate, United Arab Emirates 2 days ago Program Manager, Student Research - Office of Undergraduate Education (Fixed Term for 3 Years)Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago We're unlocking community knowledge in a new way. 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