Administrative Officer

Job Role: Administration Officer Company: Lusail Hospitality & Services Job Location: Doha, Qatar About the Role: The Administration Officer is responsible for managing procurement activities, processing financial transactions, and supporting accounting operations to ensure accuracy, compliance, and efficiency within the Division/Department. The role holder will be involved in sourcing vendors, tracking expenditures, reconciling accounts, and maintaining financial records. This position plays a key role in supporting the financial health and operational needs of the organization. Qualification: o Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field. Experience: o At least 2-3 years of experience in purchasing, finance, accounting, or a similar role. Job Responsibilities: • Manage day-to-day admin activities, including sourcing suppliers, obtaining quotations, and issuing purchase orders. • Maintain accurate records of purchases, pricing, and delivery timelines. • Review and verify invoices, purchase orders, and delivery receipts. • Process and track payments in accordance with financial policies and timelines. • Coordinate with suppliers and vendors to ensure timely delivery and resolve discrepancies. • Support the month-end and year-end closing process. • Assist in the preparation of financial reports and analysis as required by the finance manager. • Maintain and reconcile petty cash and company expense claims. • Record and classify financial transactions accurately in accounting software. • Monitor budgets and expenditures to ensure alignment with approved allocations. • Assist in the preparation of budget forecasts and procurement plans. • Ensure compliance with procurement and finance policies and procedures. • Collaborate with internal departments to support purchasing and financial requirements. • Respond to queries from auditors and support internal/external audit processes. • Maintain confidentiality and security of financial and vendor information. • Recommend improvements to procurement and accounting processes for increased efficiency. Desired Skill(s) & Competencies: • Strong numerical and analytical skills. • Good understanding of accounting principles and procurement procedures. • Proficiency in MS Office (particularly Excel) and accounting software (e.g., Quick Books, SAP, or equivalent). • High level of accuracy and attention to detail. • Strong organizational and time-management skills. • Effective communication skills in English (verbal and written). • Ability to prioritize tasks and meet tight deadlines. • Integrity and discretion in handling confidential information.#J-18808-Ljbffr