Document Controller & Secretary - Power Projects

Apt Resources is seeking a Document Controller & Secretaryfor our client,a leading Energy sector company in Doha, Qatar . This pivotal role involves managing the flow of project documentation, supporting key project stakeholders, and ensuring organized administrative operations in a fast-paced environment.KEY ACCOUNTABILITIES: Document Control Manage the document control process, including the creation, revision, approval, distribution, and archiving of documents. Track transmittals from external parties, record their references, and keep copies of transmitted documents. Transmit transmittals to external parties, record their references, and keep copies of transmitted documents. Review and distribute documents received from external parties to the appropriate team members, track progress, and follow up to ensure timely responses. Review and distribute documents to external parties, prepare correspondence, and record transmitted letters. Consolidate feedback from multiple team members, ensuring consistency and error-free documentation. Track progress and pending actions, report status to the Line Manager. Develop and update record-keeping processes to improve efficiency and accuracy of document control systems. Secretary Provide secretarial support, including scheduling meetings, managing calendars, and handling correspondence. Prepare and edit documents, reports, presentations, and other materials. Prepare entry and Ministry of Interior passes for visitors. Organize travel arrangements, including flight tickets and visas. Arrange meetings, prepare agendas, and disseminate minutes. Prepare daily agendas and updates for the Line Manager regarding upcoming meetings and pending actions. Maintain a secure record filing and archiving system, ensuring easy retrieval of documents. Track and process invoices promptly.#J-18808-Ljbffr