Facility Management Assistant

Job Description Join ECCO Gulf Majorel Qatar as a Facility Management Assistant, where your expertise will ensure the smooth operation of our facilities in Qatar. This full-time, permanent role is perfect for professionals and job starters who are eager to contribute to a leading service industry company. As a Facility Management Assistant, you will be responsible for maintaining a safe, efficient, and welcoming environment for all employees and visitors. Assist in the daily operations of facility management, ensuring all systems function optimally. Provide furniture and IT equipment for all new joiners to enable them to start working. Coordinate with vendors and service providers for maintenance and repair activities. Monitor and manage facility budgets, ensuring cost-effective solutions. Review and submit Material Requests (

1m QR) to ensure they follow standard procedures. Support health and safety compliance, conducting regular inspections and audits. Act as the focal point for all outside enquiries to FM (including all Work Requests, Projects and PM work orders) to ensure they are routed appropriately. Manage inventory of facility supplies and equipment, ensuring timely replenishment. Provide administrative support, including scheduling, documentation, and reporting. Summarize the KPIs for FM to allow management to pick up on any deficiencies and recommend corrective actions. Administer the Archiving Management System for all FM to ensure records are kept safely and securely for future reference. Coordinate with Procurement on MR status and update the departmental focal points. Provide a rough order of magnitude (ROM) cost for work orders where required to allow for proper classification of the work order and allocation of resources. Set up the FM Project Folders and pass to the appropriate Supervisor for implementation to ensure all work requests are attended to. Coordinate the closeout of all work orders to include final costs and billing and routes for Auto CAD drawings updates. Assist in planning and executing facility-related projects and improvements. Required Profile ECCO Gulf Majorel Qatar seeks a dedicated and proactive individual with a professional background in facility management or a related field. The ideal candidate will possess the following skills and qualifications: Bachelor’s Degree in Administration, Business or a related field. At least 5 years’ experience in facility management or a similar role. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Knowledge of computers and applications, especially CAFM, MS Projects, Word Excel & Power Point. Proficiency in using facility management software and tools. Ability to work independently and as part of a team. Problem-solving skills with a focus on customer satisfaction. Knowledge of health and safety regulations and compliance.#J-18808-Ljbffr