Inventory Manager (JHB)
Full time
at Digistics PTY LTD in
Johannesburg, South Africa
Job highlights
Posted on December 5, 2017- Professional background in
- Job level Managerial
Job details
Purpose
Controls the movement and administration of all inbound, internal and outbound stock transactions, for all sites within the distribution centre.
Key Functional Responsibilities
Warehouse Management System (WMS) Is the custodian of WMS in the DC
Adds new items to WMS when required Adds new slots to WMS when required Manages pick slots assignment
Ensures the warehouse master is accurate
Daily stock accuracy
Ensures pick slots and empty slots are counted and confirmed daily
Investigates variances between system and physical balances
Ensures that verified variances are immediately adjusted on the system
Receiving
Ensures that product offloaded into the warehouse is received immediately onto the system
Reviews receiving documentation for accuracy and completeness
Ensure that all receipts are posted after review
Ensure that required receiving documents are sent tot he finance department according to agreed time lines
Product shelf life Management
Reviews EXP/SSL report daily
Reviews traceability at least once per week
Ensure that expired/short self life product is adjusted off the system immediately
Non-conforming product Management
Ensures that any non-conforming product is segregated, isolated, recorded and adjusted off the system immediately
Letters of Variance (LOV) Management Manages LOV's issued by customers Manages stock falling under scope of LOV's
Recalls
Assists in the recall process
Inter DC Transactions
Ensures that in-transit sites are reconciled and cleared within 48 hours timeframe per shipment
Export transactions
Controls the movement of stock between the local and export locations
Controls the administration of export transactions between the local and export locations
Stock Counts
Plans and controls monthly stock counts
Submit all relevant reports and or documentation
Customer specific counts
Manages counts of items required by customer
Replenishment
Ensures that stock replenishment is completed before commencement of picking
Ensures 100% validation of accurate stock replenishment
Put Aways
Ensures that all stock receipted is put away
Ensure 100% validation of accurate stock put away
Task assignment
Assigns shift tasks to staff
Redirects staff duties and tasks according to shift priorities
Process compliance
Ensures staff execute processes and procedures as prescribed by the company
Ensures that correct documentation is completed
Inspects completed documentation for accuracy and completeness
Ensures inaccurate documents are corrected
Transaction posting
Ensures that transactions impacting the stock ledger are posted timeously
Filing
Ensures that documentation is filed daily
Ensures that documentation is filed in a logical and organised manner
Staff attendance records
Ensures all staff on shift complete and sign timesheet
Complete attendance register for staff on shift
Responsibility
Experience
Years of Experience Type of Experience Required/Preferred
10 Yrs Warehouse/Distribution ; Required
5 Yrs Stock management experience Required
5 Yrs People management experience Required
Must have excellent knowledge of how inventory flows in the warehouse and what impacts this flow
Must have excellent knowledge of what impacts stock balances on the computer system.
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Inventory Manager Questionnaire
General
; Describe the exact nature of your role in inventory management - include details of the nature of the organisation, its customers, products, its size and level of operational activity.
; Describe the organisational structure of those reporting to you? Include job titles, seniority, functions etc.
; Describe the structure that you report in to.
; What are the specific KPI's to which you are held accountable?
; Describe a typical day in the life in your current position.
; Are rules and procedures in an organisation good or bad?
; Do you have experience working in a temperature controlled environment?
; Do you foresee any issues working in a 24/7 operation?
; Why should we hire you?
Inventory
; Describe the flow of product through a distribution centre.
; What do you consider to be the most important controls for managing inventory in a distribution centre?
; What transactions result in an increase in the system inventory balance - name two?
; What transactions result in a decrease in the system inventory balance - name two?
; Describe the importance of documentation in managing inventory.
; What inventory management systems are you familiar with?
; What is your understanding of rolling of stock and effects thereof?
Stock counts
; Have you ever run a stock count?
; How do you prepare for a stock count?
; What documentation do you consider important during a stock count?
; You have been approached by the Warehouse Manager with 5 pallets of stock missing. Explain your investigation process to resolve this discrepancy?
; What have been your stock losses for the past three months?
Shelf life management
; What is your experience in dealing with perishable products?
; Why is product rotation important within a perishable warehouse?
; Name two types of product rotation method.
; What is the biggest risk associated with managing perishable products?
People
; What things do you consider important for managing staff performance;
; Describe what your involvement has been in disciplinary enquiries.
; What do you think employees are looking for from a work life today? How do you get the best out of your employees?
; Give us an example of where you had to deal with conflict within your team. How did you manage the situation? What would you do differently next time?
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