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Office Manager /Executive Assistant To VP
Full time at ManpowerGroup Middle East in UAE, UAE

Office Manager /Executive Assistant To VP Full time at ManpowerGroup Middle East in UAE, UAE

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Posted on October 25, 2020

Job details

Our client is now recruiting for a for an Office Manager /Executive Assistant to VP

Duties & Responsibilities:

• Managing the daily calendar/schedule of the VP Sales MEA

• You efficiently schedule (team) meetings, conference calls & appointments

• Establish priorities & communicate potential conflicts in the calendar

• Consolidating all input for recurring meetings

• Coordinating, planning & supporting internal events, hosted by the VP Sales MEA

• Representing the company internally & externally in your daily contacts by phone, mail or in person.

• Supporting the VP Sales MEA and his management team with the arrangement of travel accommodations & expense administration

• Performing routine secretarial and general office tasks; you manage the electronic & hard copy filing system

• Making a follow-up on the purchase cycle (creation of purchase requests, follow-up of invoices, …)

• Developing presentations and documents in the different Office tools

• Partnering with HR to maintain office polices as necessary.

• Assisting the organization's HR function by keeping employees personal records up to date.

• Managing the relationships with vendors, service providers and ensuring that all invoices received and paid on time.

• Overseeing and maintaining office equipment for uninterrupted function, identify and fulfill office stationary and supply needs.

• Working closely with the PRO to obtain UAE residence visas and employment contracts for employees and dependents.

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