Senior Administrator

Nair Systems is currently looking for Senior Administrator for our Qatar operations with the following terms & conditions. Job summary: - Perform a wide range of administrative and general support duties for the Chief Development and Asset Management Officer - Qatar and Development & Asset Management - Qatar Department, of a highly responsible and often confidential nature. - Ensure error free documentation and support the activities and the productivity of the department in an effective and efficient manner. Ideal Capabilities/skills - 4+ years of experience in Executive Administration. - Proficient in using MS software and strong computer skills. Education Bachelor’s degree in engineering or relevant field. Interpersonal skills - Excellent time management and organizational skills - Strong oral and written communication skills, in both Arabic and English - Ability to work under pressure whilst maintaining high level or accuracy Team Player. Roles & responsibilities Schedule management - Handle Chief Development and Asset Management Officer - Qatar’s day to daytime schedule to ensure an efficient time management process and the absence of conflicts. - Screen and prioritize requests for Chief Development and Asset Management Officer - Qatar’s time. - Organize meetings and coordinate agendas for Chief Development and Asset Management Officer - Qatar and/or Development & Asset Management - Qatar Department. - Work closely and effectively with Chief Development and Asset Management Officer - Qatar to keep him/her well informed of upcoming commitments and responsibilities. Administrative support - Write and edit minutes, draft and/ or type complex reports and correspondences while ensuring consistency and standardization of formats - Following up on pending matters with only limited guidance. - Answer telephone calls and provide relevant information to callers; screen and route calls to appropriate individual - Place outgoing calls as advised - Greet and escort visitors to meeting rooms; assist where necessary with any queries they may have - Research and resolve any administrative issues in department Travel Logistics - Coordinate with Travel team to manage travel, transportation and accommodation for Chief Development and Asset Management Officer - Qatar and/or Development & Asset Management - Qatar department to ensure expectations are met Document control - Receive, sort and distribute incoming mail for department - Prepare and arrange distribution of outgoing mail to relevant parties - Consolidate, maintain and update computerized records of departmental activity to ensure a smooth flow of activities Other duties - Perform other duties and responsibilities as needed as well as determine and manage priorities with mínimal guidance Terms and conditions Joining time frame: 2 weeks (maximum 1 month) Ability to commute/relocate: - Doha: Reliably commute or planning to relocate before starting work (required)