Employee Services Assistant

**To perform administrative clerical office work supporting the activities of the team within which the role operates. Includes maintaining registers, PC database and employee personal files.**: - ** This role operates under the direction of the Personnel Admin Coordinator.**: - ** Works within general framework set by company procedures, and Personnel Admin Coordinator instructions.**: - ** Works closely with the Personnel Admin Coordinator and provides recommendations as necessary**. **About this role** - Receive, file, classify, consolidate and/or summaries documents and information, maintaining records of documents processed according to standard procedure for use by management; - Compile a variety of regular reports, memos etc. in accordance with standard operating procedures for use by management; - Prepare and compile papers/documentation for the Department ensuring they are completed and prepared a timely manner. Maintains a filing system including a master file in classified and chronological order while ensuring safe custody of confidential files; - Contact customers, suppliers, or Company employees both inside and outside the immediate work area to exchange information; - Keeps track of annual leaves, and sick reports through continuous follow-up on the system, keeping files, and ensuring employees abide by the allowed time frame; - Keeps track of annual leaves, and sick reports through continuous follow-up on the system, keeping files, and ensuring employees abide by the allowed time frame; - Prepare all types of allowances such as housing allowance, furnishing allowance, transportation allowance, education allowance, etc. in accord with company policies and procedures; - Handles important documents such as certificates and personnel files; - Follow all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner; - Follow all relevant safety, quality and environmental control procedures and instructions so that personal safety/the safety of others is not jeopardized, and a minimum level of product/service quality and environmental impact can be guaranteed; - Internal: Daily contact with immediate team members and individuals within other parts of the organization in responding to work assignments and making queries for information; - External: Occasionally contacts customers, suppliers, or company employees outside the immediate work area in order to exchange information. **What you need to bring** - A commercial Diploma or equivalent; - 2 - 4 years’ Experience of administrative experience involving organising, follow-up, co-ordination etc; - Fluency in English Language; - Good interpersonal skills; - Ability to prepare simple administrative requests and reports; - Good Organizing and co-ordination skills; - Good record keeping skills; - Knowledge of Policy & Procedure; - Time Management; - Business Skills & Understanding; - Data Gathering & Analysis; - Negotiation; - Computer literacy; - Performance Management; - Presentation; - Project Management; - Written Communication; - Analytical Thinking; - Customer Service Orientation; - Organization Awareness & Commitment; - Relationship Building & Respecting Others; - Teamwork & Co-operation. **Benefits** - ** Salary**: - ** Monthly Rate in QAR Plus Allowance** - ** Work Schedule**: - ** 8 Hours /5 Days** - ** Duration**: - ** 1 to 5 years with possible extension** - ** Location**: - ** Qatar** Academic Bachelor