Administrative Officer

Job Role: Administration Officer Company: Lusail Hospitality & Services Job Location: Doha, Qatar About the Role: The Administration Officer is responsible for managing procurement activities, processing financial transactions, and supporting accounting operations to ensure accuracy, compliance, and efficiency within the Division/Department. The role holder will be involved in sourcing vendors, tracking expenditures, reconciling accounts, and maintaining financial records. This position plays a key role in supporting the financial health and operational needs of the organization.Qualification: o Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field.Experience: o At least 2-3 years of experience in purchasing, finance, accounting, or a similar role.Job Responsibilities: • Manage day-to-day admin activities, including sourcing suppliers, obtaining quotations, and issuing purchase orders.• Maintain accurate records of purchases, pricing, and delivery timelines.• Review and verify invoices, purchase orders, and delivery receipts.• Process and track payments in accordance with financial policies and timelines.• Coordinate with suppliers and vendors to ensure timely delivery and resolve discrepancies.• Support the month-end and year-end closing process.• Assist in the preparation of financial reports and analysis as required by the finance manager.• Maintain and reconcile petty cash and company expense claims.• Record and classify financial transactions accurately in accounting software.• Monitor budgets and expenditures to ensure alignment with approved allocations.• Assist in the preparation of budget forecasts and procurement plans.• Ensure compliance with procurement and finance policies and procedures.• Collaborate with internal departments to support purchasing and financial requirements.• Respond to queries from auditors and support internal/external audit processes.• Maintain confidentiality and security of financial and vendor information.• Recommend improvements to procurement and accounting processes for increased efficiency.Desired Skill(s) & Competencies: • Strong numerical and analytical skills.• Good understanding of accounting principles and procurement procedures.• Proficiency in MS Office (particularly Excel) and accounting software (e.g., Quick Books, SAP, or equivalent).• High level of accuracy and attention to detail.• Strong organizational and time-management skills.• Effective communication skills in English (verbal and written).• Ability to prioritize tasks and meet tight deadlines.• Integrity and discretion in handling confidential information. #J-18808-Ljbffr